Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin
Sometimes an employee's employment details need updating when their job circumstances change. These changes can include needing to update their employment status from part-time to full-time through to changing their job title if they have received a promotion.
The Employment History feature is where you update these details if they change, with the HR platform reflecting these changes throughout the entire platform. It means there is only one place you need to update your details if they change, making sure your employee records on the HR platform are always up to date.
Helpful Hint
To change job titles or add people to the platform, you will need to be an admin or have set up the Custom Security Settings.
Getting started
The below premise will walk you through how to add a new employee position.
- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs position details added.
- Select the Employment records tile.
- Click the Employment History tab.
- Click the + Add employment history button.
- Complete the following fields:
- Job title.
- Industry standard job title.
Helpful Hint
Industry standard job title is the role name that your industry most commonly uses to refer to your employee's job title.
- Start date.
- End date.
Helpful Hint
Use the End Date field for when the employee has a fixed end date or when the job description is only temporary. The end date is not a required field.
- Employment type:
- Full time.
- Part time.
- Casual.
- Contract type:
- Permanent.
- Fixed term.
- Click the Create button.
Editing data
- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs their position details edited.
- Select the Employment records tile.
- Click the Employment History tab.
- Click the Actions button.
- Click the Edit button.
- Update the relevant information and then click the Save button.
Helpful Hint
Industry standard job title is the role name that your industry most commonly uses to refer to your employee's job title.
Removing data
- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs their position details removed.
- Click the Employment History tab.
- Click the Actions button.
- Click the Delete button.
- Click the Delete button in the pop-up.
Explore related content
- HR employee file: Uploaded documents This feature allows you to upload documentation against a chosen employee file and control who has access to this information.
- HR employee file: Management notes This feature allows you to add information via a free text field to an employee's file, with no limit on the amount of notes you can add.