Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Admin
Important
Companies with a standard subscription do not have access to the Employee File Audit Log but do have access to the Audit Trail Report in the Reports module.Sometimes in your organisation you will see a record that has undergone a change, but you will be unsure on the who, when and what aspects. In these cases, being able to generate an audit trail will allow you to look up these change details without having to track down the employee's manager and other admins in your organisation and ask them if they changed any HR platform records.
You can use the Audit Trail feature within an employee's file to view a change log of what data modifications occurred to that specific employee's record on the HR platform. This feature also allows you to view the details of each update, giving you even greater granular details on the changes undertaken and by whom.
How to see an employee's audit trail
The below premise will walk you through how to view the audit trail of an employee's file.
Important
To view the audit trail for all your employees at once, you will need to create an Audit Trail report. To read further details on how to create an Audit Trail report, refer to the following article.
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs their audit trail viewed.
- Click the Audit trail tab.
- Click the View Details button.
Helpful Hint
You will now see on your screen the full details of what changes occurred.
Further information
| Module. | Audited Action. |
|---|---|
| Personnel. | Activated a membership. |
| Re-actived membership. | |
| Off-boarded an employee. | |
| On-Boarded an employee. | |
| Deleted an employee. | |
| Updated manager (Primary and/or Secondary). | |
| Updated location. | |
| Updated team. | |
| Leave request. | Updated a leave request. |
| Deleted a leave request. | |
| Custom fields. | Created a custom field. |
| Updated a custom field. | |
| Deleted a custom field. | |
| Timesheets. | Updated daily timesheet entry. |
| Deleted daily timesheet entry. | |
| Updated weekly timesheet entry. | |
| Deleted weekly timesheet entry. | |
| Pay details. | Created a salary. |
| Updated salary version. | |
| Deleted salary version. | |
| Superannuation. | Created superannuation funds for a member. |
| Updated superannuation for a member. | |
| Deleted superannuation for a member. | |
| Tax declaration | Updated tax declaration details |
| Employment history. | Added employment history. |
| Updated your employment history. | |
| Deleted employment history. | |
| Organisation. | All updated events. |
| Deleted an organisation. | |
| Performance. | Deleted a review. |
| Goals (OKRS). | Created a goal objective. |
| Updated a goal objective. | |
| Deleted a goal objective. | |
| Created a goal key result. | |
| Updated a goal key result. | |
| Deleted a goal key result. | |
| Created a goal comment. | |
| Updated a goal comment. | |
| Deleted a goal comment. |
Explore related content
- HR Platform: Performance Review Reporting This feature allows you to create a report on how your employees and their managers are progressing with their assigned performance reviews.
- HR Platform: Goals (OKRs) Progress Reporting This feature allows you to create a report on the progress made by your employees on their allocated goals (OKRs).
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