Available for the following Payroll plans: Essentials, Standard, Premium
A payment file is a file format used by all major Singapore financial institutions and specifies how to make payments from one bank account to another. The most common way for employers to pay employees is via a payment file.
The Payment File Setting feature allows you to set up your organisation's payment file details, such as the account name and number, and lodgement reference. You can also use this feature to edit any previously created payment file settings and delete any records that are no longer relevant.
Getting started
The below premise will walk you through how to add a payment file to your payroll platform.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Payment Files button.
- Click the Add button.
- Select the required payment file from the File Format drop-down and complete the required fields.
- Click the Save button.
Data management
The below premises will walk you through how to edit and/or delete a payment file on your platform.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Payment Files button.
- Click the Payment File that needs editing.
- Make the required changes and then click the Save button.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Payment Files button.
- Click the button.
- Click the OK button.
Further information
| Platform Field Name. | Required. | Definition. |
|---|---|---|
| File format. |
This is a drop-down box that will let you select:
|
|
| Account number. | The account where you make payments from is where you source your account number. This field will accept up to 35 numeric characters. | |
| Account name. | The account where you take payments from is where you source your account name. | |
| Bank. |
The bank where you will make payments from is where you source this information. |
|
| Branch code. | The official 3 letter abbreviation of the financial institution you make payroll payment from, and usually comprises 3-4 numeric characters. | |
| Lodgement reference. | The description of the payroll payment that will appear on the employee's bank statement for, e.g. payroll or weekly wages. | |
| Number of business days payment file is processed prior to date paid. |
There is a drop-down box that will let you select between 0 and 7 business days. We only consider weekends and/or public holidays where the number of days selected is 0. We use this setting to calculate the value date for the payment file when making salary payments. The system will calculate the value date automatically (where applicable) using the date paid from the pay run and this setting. |
|
| Company ID | This field is only relevant to HSBC and DBS. | |
| Bulk Customer Reference. | This field is only relevant for UOB and is mandatory |
Explore related content
- Payroll Platform: Setup your IRAS Settings This feature allows you to choose whether you will lodge your employee income data electronically via the AIS or manually via forms.
- How do I set up my IRAS settings in the Payroll platform? This feature allows you to update your organisational information, such as your legal entity used within your Payroll platform.
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