The Email Notification Settings feature provides you with three areas to configure. These are alerts, tasks, and reminders. The first two areas, alerts and tasks, are all notifications to the employee; i.e., the employee gets notified when their timesheets receive approval, when they receive a pay slip, and so on. With reminders you can choose the user group that will receive these notifications and also at what time this notification will go out from the HR platform.
Warning
The settings enabled by a user within the Notifications Settings feature overrides the settings enabled by an admin within the Email Notification Settings feature.
Availability
| HR Plan: | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
We base the default access level on a per user basis and whether they have view, edit and delete access and excluding any changes made via our Custom Security feature.
Getting started
- Click the Settings menu.
- Click the Email Settings sub-menu.
- In the reminder section, click the feature that needs reminders configured.
- Turn the Notification toggle switch to the On position.
- Select the desired role that will receive a notification from the following options:
- Owners.
- Admins.
- Payroll admins.
- Primary manager.
- Secondary manager.
- Complete the When Would They Be Notified section.
Helpful Hint
If there is no period set for the reminder notification, the platform will not send an email. Use the Add a Reminder button to add a field and the button to remove a field.
- Click the Save button.
- Click the Settings menu.
- Click the Email Settings sub-menu.
- In the alert section, click the feature that needs notifications enabled.
- Turn the Notification toggle switch to the On position.
- Click the Save button.
Helpful Hint
The HR platform will send reminder emails once a week to all employees that have outstanding compliance requirements, such as acknowledgment of required policies and any outstanding certifications.
- Click the Settings menu.
- Click the Email Settings sub-menu.
- In the tasks section, click the feature that needs notifications enabled.
- Turn the Notification toggle switch to the On position.
- Click the Save button.
Removing data
- Click the Settings menu.
- Click the Email Settings sub-menu.
- In the alerts section, click the feature that needs notifications disabled.
- Turn the Notification toggle switch to the Off position.
- Click the Save button.
- Click the Settings menu.
- Click the Email Settings sub-menu.
- In the tasks section, click the feature that needs notifications disabled.
- Turn the Notification toggle switch to the Off position.
- Click the Save button.
Further information
| Reminder | Employee | Superior |
|---|---|---|
| Certification expiry | ||
| Work anniversary | ||
| Birthday | ||
| End of probation | ||
| Employee offboarding |
The Email Notification Settings feature allows you to customise the reminders that your organisation sends out and includes the ability to choose which user will receive the reminder.
The Notification Settings section allows you to turn on or off personal notifications. Please note, the selection made by a user within the Notifications Settings feature overrides the selections made by an admin within the Email Notification Settings feature.
Author recommended
So you have now setup your organisation's notifications and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:
- Certification reporting | HR Web Platform This feature allows you to create a report on how your employees are progressing with their assigned certifications.
- My notification settings | HR Web Platform This feature allows you to turn on or off what email notifications you receive from the Employment Hero HR platform.
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