Available for the following payroll plans: Essentials, Standard, Premium
Available for the following user access levels: Admin
When transitioning from another payroll provider to Employment Hero's payroll classic platform, you may have employees that have existing Year-to-Date (YTD) earning amounts. It is important to transfer these earning amounts over to make sure your employees have the correct financial records.
The Opening Balances Earnings feature allows you to select an employee file and enter their accrued YTD earning amounts. You can also use this feature to clear the opening balances if you entered the wrong YTD figures into their employee file.
Important
Earnings are the year-to-date gross values for the financial year specified. We will allocate earnings to the employee's primary location (set via the employee's Pay Run defaults page) at the time you enter the data into the platform.
Getting started
The below premise will walk you through how to add your employee opening earnings balances.
- Click the Employee menu.
- Click the List submenu.
- Click on the employee who needs earning amounts added.
- Click the Opening Balances button.
- Click the Earnings tab.
- Enter the required earnings figures.
- Click the Save button.
Daily activities
The below premise will walk you through how to clear your employee opening earnings balances.
- Click the Employee menu.
- Click the List submenu.
- Click on the employee who needs earning amounts cleared.
- Click the Opening Balances button.
- Click the Earnings tab.
- Click the Clear button.
- Click the Save button.
Further information
Enter the year-to-date deduction amounts for the financial year specified. If the pre-tax deduction amount needs to be recorded as a Reportable Employer Super contribution (pre-tax deduction), you will need to check the 'Include on payment summary as RESC' checkbox accordingly if it is not already ticked. This will ensure the amount entered in this field is placed in the correct field on the employee's payment summary.
Likewise, any deduction set as Member Voluntary Super (post-tax deduction) will need the 'Member voluntary super contribution' checkbox selected. This will ensure the amount entered in this field is recorded as part of an employee's super contributions.
If you are migrating terminated employees' data across to this payroll system, you can include lump sum payment data so that you only need to access one system for reporting and IR8A purposes.
Explore related content
- Payroll platform opening balances: Employee leave balances This feature allows you to select an employee file and enter their accrued Year to Date (YTD) leave balances.
- Payroll platform opening balances: Employee deductions This feature allows you to select an employee file and enter their existing Year to Date (YTD) deduction amounts.