Employee contract agreements may state that an employee works a specified standard number of hours per week. Standard work hours pertain to an employee who works regular hours for a certain period. Using standard hours can help speed up administrative tasks like scheduling. You can configure the total number of hours an employee works over a one or two week period.
You can change the standard working hours an employee works and enter them either using their start and stop times, the number of hours they work per day, or the type of days they work (eg, half day).
Getting started
The following outlines the steps to configure advanced standard hours for your employees.
- Log into your Employment Hero Payroll platform.
- Click the Employee menu.
- Select the employee that needs standard hours configured..
- Click the Pay Run Defaults button.
- Under Standard Work Week field, click the Advanced button.
- Click the Edit button.
- Enter the start and end shift times for the employee's shift and their breaks.
- Click the Close button to confirm the changes.
- Log into your Employment Hero Payroll platform.
- Click the Employee menu.
- Select the employee that needs standard hours configured..
- Click the Pay Run Defaults button.
- Under Standard Work Week field, click the Advanced button.
- Click the Edit button.
- Change the dropdown to Only enter hours.
- Check the location is correct and enter how many hours the employee works on each day.
- The total number of hours will be shown at the bottom.
- Click the Close button to confirm the changes.
- Log into your Employment Hero Payroll platform.
- Click the Employee menu.
- Select the employee that needs standard hours configured..
- Click the Pay Run Defaults button.
- Under Standard Work Week field, click the Advanced button.
- Click the Edit button.
- Change the dropdown to Only enter days.
- Use the drop-downs under Type of day to confirm whether each day is a:
- Full day
- Half day
- Rest day
- Off
- The total number of hours will be shown at the bottom of the page.
- Click the Close button to confirm the changes.
Maintain
The following outlines the steps to export and import an advanced standard hours template.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings main menu.
- Click the Payroll Settings sub menu.
- Click the Data Extracts button.
- Under the Data type drop-down, select the Employee Advanced Work Hours option.
- Select one of the following templates:
- Empty template
- Template with employee advanced work hours (including terminated employees).
- Template with employee advanced work hours.
- Select either a .xlsv or .csv data format in the File Format drop-down.
- Click the Download button.
- Log into your Employment Hero Payroll platform.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Import Employees button.
- Select the Employee Advanced Hours Upload option from the Import Employees From drop-down.
- Click the Import button.
- Enter the required information and click the Continue button.
- Click the Yes button.
Helpful Hint
You will now see on your screen a status message showing the successful uploading of your advanced work hours data into your payroll platform.
Explore related content:
- Employee pay rates: This feature allows you to edit employee pay rates as needed.
- Approving employee timesheet submissions: This feature allows you to approve any timesheets submitted by employees.