Employers can now easily add contractors using the new Contractor wizard. No need to manage contractors separately in third-party tools or spreadsheets.

For contractors who require tax withholding, the platform automatically calculates and applies the appropriate deductions, ensuring compliance with relevant tax regulations.

For contractors who may require Superannuation Guarantee payments, the platform automatically calculates and applies the appropriate Super Guarantee amount! Contractors can be added to automatic super payments through our Beam integration, or via manual super batches.

Basic payroll reports are available for tracking contractor compensation, tax withholdings, and other financial details.

A new platform pay category GST has been added to automatically calculate GST on Contractor payments. A new GST Exempt setting has also been added to new and existing Pay Categories to exclude the automated calculation of GST where required.

A new platform pay category GST will automatically be added to your business' Pay Categories list. You can set up Contractor pay categories using the + Add button on the Pay Categories page.

When adding a new pay category, you will be able to select all existing available options, as well as a new option to set the pay category to be GST Exempt.

Add a contractor using the new Contractor wizard using the below steps.

There are three ways you can add a Contractor:

• Option 1: From the business dashboard
• Option 2: Via the Employees menu
• Option 3: Via the Employees List
• Option 4: Via bulk import

Option 1

From the main business dashboard, select Add Contractor from the drop-down menu:

Option 2

From the left navigation menu, hover over ‘Employees’ and select Add Contractor from the menu:

Option 3

There is also the option to go to the Employees List, click the Add Employee dropdown button, then click Add Contractor.

Once selected, the Contractor wizard will appear. Here you will be able to enter the following information:

Contractor Details

• Trading Name
• ABN
• Title
• First, Middle and Surname
• Date of Birth: please note, date of birth is a required field for superannuation payments
• Residential and postal address Email address and phone number
• Grant access to the portal 
  

Pay Details

• Employing Entity (if applicable)
• Start Date
• Primary Location
• Pay Schedule
• Timesheets
• Primary Pay Category
• Pay rate
• Standard hours per day 
• Select Pay Rate Template and Pay Conditions Ruleset (These are for custom pay rate templates and rule sets, not award pay rate templates or rule sets.)
  

Banking & Super

• Bank details
• Super fund

Tax Details

• Tax File Number: this is not a required field, however may be beneficial for reporting purposes if you withhold any tax from the contractor
• Tax Calculation: the below options are available for selection No ABN quoted: the top withholding rate of 47% will apply to payments over $75 (excluding GST) Voluntary agreement: where you and the contractor have entered into a voluntary withholding agreement. When this option is selected, the Commissioner Instalment Rate (CIR) box will appear. The contractor should give you their CIR % to be entered.
• No tax applied: where the contractor is responsible for their own tax withholding and reporting
• No ABN quoted: the top withholding rate of 47% will apply to payments over $75 (excluding GST)
• Voluntary agreement: where you and the contractor have entered into a voluntary withholding agreement. When this option is selected, the Commissioner Instalment rate (CIR) box will appear. The contractor should give you their CIR % to be entered.
• Registered for GST: by selecting this option, 10% GST calculation will apply to contractor payments where GST Exempt has not been selected on the pay category settings Once the above details have been entered, you can navigate to the Contractor's profile, create a new contractor, or go to your business dashboard by selecting Home. 

Option 4

You can also add contractors to your payroll platform via bulk import. Please refer to this article: Import a contractor from a CSV or XLSX file.

Once a contractor has been added, they will display in the Employee list of your business, and display with the details entered in their First and Last Name fields. Contractors will appear on your business dashboard under the Employee tab and will display with the details entered in the First and Last Name fields, and will have an Employment Type - Independent Contractor. A "Contractor" label will appear in the employee list and dashboard for easier identification.

You can access a contractor's profile either via the Employees tab on your business dashboard, through the Employees Employee list or via the Search bar in the top right-hand corner. Within the Contractor profile, the below options will be available:
 

Contractor Settings

• Details - Trading Name and ABN will appear in the details section of the contractor’s profile
• Emergency Contacts
• Tax Details
• Opening Balances:
• Earnings, Deductions, Employer Liabilities and Super & PAYG options will be available within Contractor’s profile.

Pay Run Settings

• Pay Run Defaults: Basic work week only will be available to Contractors, you can also select to pay contractors by default, add Dimensions, set Super Threshold and Quarterly maximum contribution base as well as Payroll Tax settings within the pay run defaults screen
• Pay Rates
• Locations
• Pay Run Inclusions
• Bank Accounts
• Super Funds
• Qualifications
• Work Types

Contractor Management

• Pay Slips
• Documents

You can deactivate a contractor via their profile. Contractor deactivation will not be available within a pay run. Navigate to the Contractor you wish to deactivate, at the bottom of their details page, select Deactivate.

The following pop up box will appear, enter the end date for the contractor and select Deactivate.

Contractors can be added to any of your existing pay schedules, or you can create a new pay schedule to pay Contractors as needed. You can utilise the existing pay schedule setting Included Employees – Employees with this pay schedule as their default.

Contractors and payments to contractors made within a pay run will appear within the existing payroll reports. Contractor personal and pay details will appear in the existing employee reports.