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Getting started: Company settings

Dominic Beckham
Updated
EH Content Team

Available for the following HR plans: Standard, Premium, Platinum
Available for the following user access levels: Manager, Admin   

Employment Hero’s Company Settings feature allows organisations to keep their essential details up to date, automate approvals, and customise configurations to align with their operations. This feature supports a streamlined, compliant setup for all company-specific information, from branding with your logo to defining employment settings and approval processes. With Company Settings, you can manage core details effectively, ensuring a consistent, organised structure across your Employment Hero platform.

In this guide, we will cover how to update key information and enable approval processes to best suit your organisation’s needs. Click on the topic you want to learn about:

Add or edit company details

Edit your company details

As your business evolves, you’ll regularly update key details, from changing phone numbers to refreshing your company name or logo. These updates are a natural part of adapting to growth and new directions.

With the Company Details feature, you can easily update and manage essential organisational information—such as your head office phone number and company name—across the Employment Hero platform, ensuring that the latest details are visible to all users. This section also allows you to assign Payroll Admins, who will receive notifications for specific updates, like employee bank detail changes.

  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Company Details button.
  4. Complete the following fields:
    • Company name.
    • Phone.
    • Industry category.
    • Number of employees.
    • Payroll admin emails.

  5. Helpful Hint

    You can enter multiple payroll admin emails by using a comma to separate them.

  6. Click the Save button.
    Update_1.jpg

Add a logo to your Employment Hero account

Your logo will show in various places across the platform and can also be used in reports, documents
and policies. If you want to learn how to add a logo to documents, see this article.

  1. Click the Settings menu.
  2. Click Company settings submenu.
  3. Make sure you are in the Company Details tab.
  4. Click the Logo button. 
    Company details plus logo.jpg
  5. Upload the image you want to use as your logo.

Important

The maximum uploaded file size allowed is 2MB, and the recommended image file size is 267px x 267px.

What triggers a payroll admin email?

The following actions within the platform will trigger an email for payroll administrators:

  • Deleting and/or updating approved timesheets.
  • Salary sacrifice request being made.
  • Creation of a new employee.
  • Termination and/or reactivation of an employee.
  • Creation of a new salary record.
  • Updating and/or deleting a salary record.
  • Updating Superannuation details.
  • Create, delete, or update bank details.
  • Deleting an approved leave request.
  • Changing an approved leave request from approved to declined.
  • An employee has updated their work eligibility details.
  • An employee's employment history is updated.
Edit your company address
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Company Address button.
  4. Complete the following fields:
    • Address line 1.
    • Address line 2.
    • Suburb.
    • Country.
  5. Choose whether to select the Use this Suburb and State as the Default Work Location and Public Holiday Calendar tick box.

    Helpful Hint

    If you select this tick box, the Employment Hero platform will assign your organisation new employees to this location by default.

  6. Click the Save button.
    Address_1.jpg

Add or edit your company-nominated superannuation fund

Switch to a new fund
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Nominated Super Fund button.
  4. Click the Update button.
    Super_1.jpg
  5. Select the Change to a New Fund option.
  6. Click the Continue button.
    Super_4.jpg
  7. Complete the following fields:
    • APRA or RSE company nominated fund details.
    • Funds contact number.
    • Website.
  8. Click the Save button.
    Super_5.jpg
Update an existing fund
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Nominated Super Fund button.
  4. Click the Update button.
    Super_1.jpg
  5. Select the Update Existing Fund Details option.
  6. Click the Continue button.
    Super_2.jpg
  7. Complete the following fields:
    • APRA or RSE company nominated fund details.
    • Funds contact number.
    • Website.
    • Click the Save button.

Super_3.jpg

Manage your employing entities

Add an employing entity
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Add button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button highlighted in red. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option.
  5. Complete the following fields:
    • Name.
    • Country.
    • Business Number.

    Helpful Hint

    The business number, also known as the Company Registration Number, is an eight-number long code. However, if your number does not have eight numbers, please add leading zero's' to make sure it saves successfully

    • Set as default employing entity.
  6. Click the Save button.
    screenshot of the pop up displayed for entering a new employing entity. the fields to complete are name, country, business number, if this is default employing entity, and cancel or save buttons.
  7. The employing entity will automatically be enabled, meaning you can add employees to this entity.
Edit an employing entity
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the   Edit Entity button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to edit the entry
  6. Make the required changes and click the Save button.
    screenshot of the pop up displayed for editing a employing entity. the fields to complete are name, country, business number, if this is default employing entity, and cancel or save buttons.

Disable an employing entity

Important

The disabling of an employing entity is only available when an entity has assigned employees. Disabling will stop the employing entity appearing throughout the platform, but it can be re-enabled if required.

  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the Disable button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to disable the entry
Enable an employing entity

Important

You can only re-enable ‌an entity after it has been disabled. All new employing entities are enabled by default.

  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the   Enable button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to enable the entry
Delete an employing entity

Important

The deletion of an Employing Entity is only available when an entity has no assigned employees. Deleting will permanently get rid of this employing entity.

  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the   Delete button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to delete the entry
  6. Click the Delete button.
    screenshot of pop up asking you to confirm are you sure you want to remove this employing entity? cancel? delete?

Manage your employment settings

View interactive demo of employment settings
Setup mode
Setup mode is for when you are still setting up your Employment Hero account. This will prevent any email notifications from being sent to the employees that you are adding to your new account.

Only account owners, admins, and invited early adopters will have access to the account while in setup mode. No other employees will have access until your account goes live. 

Lock contract fields
Once a recruit has been onboarded into Employment Hero, their approved personal details will pre-populate their employment contract. This will then not be able to be edited in the contract.
Two-level leave approval
Switching on two-level leave approval will require both the primary and secondary managers to approve a leave request.
Timesheet entry
There are 4 timesheet entry options:
  • Start and end times based on weekly entries
  • Start and end times based on daily entries
  • Daily hours based on daily entries
  • Daily hours based on weekly entries
  • Start and end times based on weekly entries
Overnight timesheets
This will allow employees to submit timesheets that extend past midnight.
Negative leave balance
The negative leave balance allows employees to get into a negative leave balance if they take more leave than they have accrued.
Calendar year type
This will allow your year to be displayed as a calendar year or a financial year.
Show staff details
Show staff details allows your employee and contractor details to display in the staff directory.
Typical working hours (optional)
The typical working hours for full-time employees.
Typical working day
The typical work hours in a day.
Automatically pay employee
This will act as the default Pay employees their normal working hours by default flag during onboarding a new employee.
HR manager emails (optional)
Here you can add an HR representative's email address where HR-related enquiries will be sent.
Worksafe authorities (optional)
This person will be notified of all safety incidents in your organisation.

Set up approval types

Turn on automatic timesheet approval

The Automatic Timesheet Approval feature lets you enable automatic approvals for employee timesheets, reducing the need for manual review and ensuring timely payroll processing. You can turn this setting on within company settings.

Important

Only timesheets that exactly match the Employment Hero roster in terms of work type, location, date, start and end times and breaks are automatically approved. Automatic approval is not currently available if you use our payroll rostering system.
  1. Log into your Employment Hero platform.
  2. Click the Settings menu.
  3. Click Company settings under the General settings submenu.
    Homepage with Company settings highlighted
  4. Click Employment settings.
    Company details with Employment settings highlighted
  5. Click Yes under Automatically approve timesheet.
    Employment settings with automatic approval highlighted
  6. Click Save.
Interactive demo: How to turn on/off two-level leave approval
How to turn on/off two-level leave approval
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employment Settings button.
  4. Under Two level leave approval field, click:
    • Yes; to require both an employee's primary and secondary managers to approve leave.
    • No; to only require an employee's primary manager to approve leave.
      Two level leave approvals.jpg

Clock in and out settings

Clock in and out on the Employment Hero Work app
Turning this on will allow your employees access to the clock in and out feature in the Employment Hero Work app for simple time tracking.
Capture employee photo when clocking in/out
Requires employees to take a photo when they clock in and out and start and end a break.
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