Clock Me In is a user-friendly time and attendance application for iPad that integrates with the Employment Hero platform. It allows employees to easily clock in and out using a fixed kiosk at their work location. This helps streamline time tracking, improve workforce management, and ensure accurate payroll processing.

How to Prepare / Dependencies

Tip

• Clock Me In is compatible with iPads running iPadOS 13.0 or newer. Both full-access and restricted-access users can log in. Restricted-access users require permission from a full-access user before they can sign in.
• By default, integrated timesheets are enabled. If this service is disabled, employees will not be able to submit timesheets for hours worked.

Timesheet Enabling Services

• Require start/end times when entering timesheets — Allows employees to enter total hours instead of start and end times if disabled. It is recommended to require start and end times when awards or pay conditions apply.
• Require a work type when entering timesheets — Disabled automatically if no work types are configured.
• Require a location when entering timesheets — Requires employees to select a location.
• Include all timesheet notes in the pay run — Displays employee and admin notes in the pay run and on payslips if line notes are enabled.
• Notify employees when their timesheets are rejected — Sends an email when a manager rejects a timesheet.
• Managers can create timesheets for employees not enabled for timesheets
• Enable employees to select higher classifications — Relevant only where awards or employment agreements apply. Allows employees to select a higher classification when generating timesheets.
  • Default setting is disabled.
  • Managers can still select higher classifications even if this setting is off.
  • If this setting is disabled but the kiosk option Allow employees to select a higher classification when clocking on is enabled, employees can still choose a higher classification when using Clock Me In.
• Automatically approve a timesheet identical to the rostered shift — Automatically approves timesheets that exactly match rostered shifts.
• Enable employees to include paid and unpaid breaks — Applies only to timesheets using start and end times.

Instructions

Add a Kiosk

1. Log in to your Employment Hero Payroll platform.
2. Navigate to Business > Payroll Settings > Business Management > Time and Attendance > Kiosk Management.
3. Review and update the following fields as required.

Fields to Review and Update

• Name — Displayed at the top of the kiosk.
• Location
• Time zone
• Allow employees to select a higher classification when clocking on
• Restrict employees to approved locations only
• Make this kiosk available to restricted users with Clock Me In access
• Capture photo when clocking on/off
• Allow employees to apply rostered start/finish times — You must also define how many minutes before or after the rostered time this can be applied.
• Work type and location requirements are controlled by Timesheet Settings.

Grant Employee Access

1. Log in to your Employment Hero Payroll platform.
2. Navigate to Business > Payroll Settings > Business Management > Time and Attendance > Employee Access.
3. Select the employees to enable.
4. Select Grant Access.

Tip

• This is also how you revoke employee access.
• When access is granted, employees receive an email with their Employee ID and a temporary PIN. On first clock-in, they will be prompted to set a new PIN.

Kiosk Frequently Asked Questions

• Is there a dedicated app for iPad?

  Yes. Clock Me In is available from the Apple App Store and is supported exclusively on iPads.

• How do I manage timesheets as an admin via the app?

  Learn more here .

• What happens when an employee completes their shift?

  When an employee clocks off, a timesheet is created automatically. Managers can then approve it through the usual timesheet approval process.

• How does the kiosk location setting work?

  The kiosk location determines which locations employees can select during clock-in. Assigning a parent location allows employees to choose from available sub-locations, while assigning a specific sub-location restricts selection.

• Can I use a kiosk on a PC?

  No. Browser-based kiosks are no longer supported. We recommend using the Clock Me In app on an iPad or the Employment Hero Work app on mobile devices.

Tip

• To prevent employees from selecting locations, assign the kiosk directly to the required location.
• To allow location selection, create a single kiosk and assign it to the parent location.

Go back to Time and Attendance .