With Employment Hero, you can easily send a letter of offer and e-contract for electronic signing, eliminating the need for cumbersome paperwork and lengthy processing times.

Our platform also takes care of the electronic submission of personal and tax information, saving you valuable time and reducing administrative tasks. Using the Employee Onboarding widget on your dashboard, you can track employee progress, and send reminders if needed, ensuring that the onboarding process is as smooth as possible for everyone involved.

How to Prepare

•  Ensure you have the name and email address of your new employee.

Check out the instructional video or read the steps below to get your employees onboarded.

Instructions

1. From your dashboard, head to the Employee Onboarding widget and select Add.
2. Enter the new employee’s personal email, first name, and last name on the Basic Information page.
3. Click Continue.
4. On the Employment Details page, you’ll be prompted to complete the employee’s employing entity, location, employee code, employment type, start date, job title, probation length, primary manager, secondary manager, and teams. 
5. Click Continue.
6. On the Pay Details page, you’ll be prompted to complete the employee’s pay rate, work hours, ordinary work day, and benefits. 
7. Ensure you select Synchronise with Payroll if you’re integrated with a payroll platform and would like to create a payroll file for this employee.
8. At the end, you’ll have the option to Issue a Contract or Complete. Choose Issue Contract if you already have a contract prepared and ready to send. If you don’t have this prepared, select Finish. 

New employees will receive an email inviting them to Employment Hero. They will have the option to set up their account on the web or through the Employment Hero Work app. Once they've chosen, they'll be taken through the following mandatory steps to complete the setup of their account: 

• Set a Password
• Sign their contract (if applicable)
• Provide their personal details
• Enter their tax information
• Confirm their work eligibility (confirming if they are an Australian or New Zealand Citizen/Permanent Resident)
• Set up their superannuation or KiwiSaver
• Upload any necessary certifications (if enabled)
• Disclose any medical conditions (if enabled)
• Explore Employment Hero and the Employment Hero Work app.
   

We've got you covered with all the tools you need to help new employees settle in quickly. If you'd like more information about this process, check out our helpful article.