Automations

Workflow Engine Restrict Admin Overrides (EFC Module)

Release Date: June 18, 2025 (Employment Unlimited, Employment Plus); June 19, 2025 (Global workflow users, including Classic Plans)

Target Users: Employment Unlimited, Employment Plus, and Global workflow users (including Classic Plan customers)

Summary:

This update introduces a "Restrict Admin Overrides" toggle to custom workflow settings, specifically for the Employee File Change (EFC) module. This feature addresses the conflict between operational flexibility and regulatory enforcement by allowing administrators to prevent overrides of mandatory approval steps in workflows.

Key Features:

• Restrict Admin Overrides Toggle: A new toggle is available in custom workflow settings (off by default) to restrict admin overrides.
• Configurable Permissions: Admin override permissions can be configured per workflow.
• Toggle Lock: The toggle is locked after publishing a workflow; changes require unpublishing, updating, and republishing.
• Enforcement: Restrictions are enforced based on the toggle's state when the request is created.
• Blocked Fallback: If the toggle is ON, fallback to admin/owner is blocked when no approver is matched, and the workflow owner (or active admins if the owner is inactive) is notified.
• Explicit Approvers: Admins explicitly assigned as approvers can still approve regardless of the toggle status.
• Backend Validation: All override attempts are validated at the backend, including API and browser-based actions.

Workflow Engine Restrict Admin Overrides (Leave Module)

Release Date: June 16, 2025 (Employment Unlimited, Employment Plus); June 17, 2025 (Global workflow users, including Classic Plans)

Target Users: Employment Unlimited, Employment Plus, and Global workflow users (including Classic Plan customers)

Summary:

This update introduces a "Restrict Admin Overrides" toggle to custom workflow settings for the Leave module. This feature ensures that even administrators cannot bypass mandatory approval steps in workflows, addressing compliance requirements for regulated industries.

Key Features:

• Restrict Admin Overrides Toggle: A new toggle is available in custom workflow settings (off by default) to restrict admin overrides.
• Configurable Permissions: Admin override permissions can be configured per workflow.
• Toggle Lock: The toggle is locked after publishing a workflow; changes require unpublishing, updating, and republishing.
• Enforcement: Restrictions are enforced based on the toggle's state when the request is created.
• Blocked Fallback: If the toggle is ON, fallback to admin/owner is blocked when no approver is matched, and the workflow owner (or active admins if the owner is inactive) is notified.
• Explicit Approvers: Admins explicitly assigned as approvers can still approve regardless of the toggle status.
• Backend Validation: All override attempts are validated at the backend, including API and browser-based actions.

Simplified and Flexible Approval Process (Employee Conditions)

Release Date:

• June 13, 2025: Employee File Change (EFC), Offboarding, Onboarding
• June 24, 2025: Leave and Expense module Target Users: Platinum, Employment Plus, Employment Unlimited (Global) Summary: This enhancement introduces a common set of employee conditions for building workflow rules across various modules, starting with the Employee module. This creates a more intuitive, predictable, and efficient experience for users, as custom fields are now selectable conditions for all modules. Key Features:
• Common Condition Set: A consistent set of employee conditions is now available across modules.
• Custom Fields: Custom fields are now a selectable condition for all modules.
• Improved User Experience: Users no longer need to determine why a field is available in one module but not another.
• Internal Benefit: New modules can readily access a significant number of pre-existing fields, reducing feature fragmentation.

Core HR

Compliance - Personal Details Notifications

Release Date:

• June 19, 2025: Name, Kiwisaver
• June 23, 2025: Address (Fast Follow) Target Users: Admins and Payroll Admins Summary: To ensure employers are up to date with key employee information changes, admins and payroll admins will now receive notifications when specific employee details are updated. Key Features:
• Automated Notifications: Admins and payroll admins are notified via email when an employee's name, Kiwisaver details, or address changes.

Enhance the Notifications Experience in EH Work

Release Date: June 13, 2025

Target Users: EH Work app users

Summary:

Two new updates have been released to help EH Work app users quickly identify, prioritize, and clear new notifications, providing better visibility and control over their activity feeds.

Key Features:

• Notification Count on Bell Icon: The bell icon now displays the number of unread notifications.
• 'Mark all as read' Option: Users can now clear their Notifications Activity Feed or What’s New Feed with a single tap.

React Query Implementation in EH Work for Clock In Clock Out and HR Timesheets

Release Date: June 13, 2025

Target Users: EH Work app users

Summary:

The EH Work app has continued its rollout of React Query, now extending to Clock In Clock Out and HR Timesheets. This replaces the legacy redux-api-call library, building on previous improvements to WorkZone Timesheets. Users should experience improved performance, fewer bugs, and a more stable application.

Key Features:

• Improved Performance: Enhanced app speed and responsiveness.
• Reduced Bugs: Fewer issues and increased stability.
• Stable Experience: A more reliable and consistent user experience.
• Optimized Data Fetching: Reduces unnecessary API calls and prevents stale data issues.
• UI Bug Resolution: Addresses issues like memory spikes and flickering.

Global Benefits - Perks - EWA

Enhancement of New States for EWA UK Trusted Beneficiary Flow

Release Date: June 16, 2025

Target Users: UK users

Summary:

The trusted beneficiary workflow for Earned Wage Access (EWA) in the UK has been updated to include additional states, providing greater transparency on a user's beneficiary verification status. This enhancement addresses the previous lack of visibility in the workflow.

Key Features:

• New States: The workflow now includes "Initialising," "Pending Challenge," and "Invalid" states for beneficiary verification.
• Improved Visibility: Users will have a clearer understanding of their beneficiary status.
• Additional Verification: For some users, additional information (e.g., nationality, DOB) may be requested via email for verification.
• Transaction Progression: Users can proceed with their EWA transaction once "Pending Challenge" is returned.
• Reset on Invalid: If "Invalid" is returned, the batch is reset, and the user's state returns to "Initialising" to allow another attempt.

Integrations

CA AIOP DIY Payroll - Cost Centre Setup

Release Date: September 1, 2025

Target Users: CA customers using DIY Payroll

Summary:

Canadian DIY Payroll users within the All-In-One Platform (AIOP) can now set up and assign cost centers to employees. This feature improves the reporting of labor costs for each cost center, aligning with the functionality previously referred to as "Departments" in Humi.

Key Features:

• Create Cost Centers: Users can create new cost centers within the AIOP with payroll-specific attributes.
• Edit Cost Centers: Existing cost centers can be edited.
• Assign Cost Centers: Cost centers can be assigned to employees.
• Reporting Integration: Cost centers can be used in corresponding payroll reporting.

ITOps & Security

Consolidate User Account Security Settings on Payroll

Release Date: June 17, 2025

Target Users: All Payroll Web Users

Summary:

Payroll user account security settings, previously spread across multiple pages, have now been consolidated into a single "Security" page. This streamlines the user experience and prepares for the introduction of additional security features.

Key Features:

• New Security Page: A dedicated page for all security-related settings.
• Consolidated Settings: Password and API Key settings (if applicable) have been moved to the new Security page.
• 2FA Duplication: Two-Factor Authentication (2FA) settings are duplicated in the new Security page, with the old 2FA page to be removed after EOFY (July 15, 2025).
• In-app Banners: Banners will inform users about these changes.

Require SSO to Access Client Organisations

Release Date:

• June 19, 2025: Web
• June 26, 2025: EH Work (app store release cycle) Target Users: Internal SAP users with client organization access Summary: To enhance security, internal users attempting to access client organizations via a +support account will now be required to use their Employment Hero company email for Single Sign-On (SSO). Access from non-EH Google accounts or devices not enrolled in the company's MDM policy will be restricted. Key Features:
• SSO Requirement: Accessing client organizations via +support accounts requires SSO with an Employment Hero company email.
• Device Restriction: Access is restricted from non-EH Google accounts or non-company-managed devices.
• Shared Verification: This verification is shared with SAP access, requiring only one verification per session between SAP and client organization access.
• EH Work App Restriction: Access to client organizations via support accounts on the EH Work app is essentially restricted due to the lack of business/test device provisioning.

Onboarding

Reset Button for Parallel Pay Run Workflows

Release Date: June 16, 2025

Target Users: Internal users

Summary:

New reset buttons are now available in SAP (under Onboarding Guide) for Parallel Pay Run (PPR) workflows. This provides a more sustainable and efficient way to reset workflows compared to relying on a feature flag, and it now deletes the associated test pay run in Payroll.

Key Features:

• Two Reset Buttons: "Reset Payroll Setup Review Flow" and "Reset Step 2 PPR (MVP flow)" are now available.
• Workflow Reset: Triggers a reset of the corresponding workflow in HR, allowing users to restart.
• Payroll Pay Run Deletion: Deletes the associated test pay run in Payroll.
• Recurring Inclusions: Recurring inclusions are not automatically deleted but can be removed manually by an EH Payroll Specialist. This issue will be resolved with the new Step 2 workflow, which will not create recurring inclusions.

Performance Management

Improve Flexibility and Control During Compensation Cycle Setup

Release Date: June 18, 2025

Target Users: Global NextGen (Plus + Unlimited) and Classic (Premium + Platinum) users

Summary:

Several UX enhancements have been delivered to provide administrators with greater flexibility and control during compensation cycle setup and data entry. These updates streamline the process, allowing for tailored experiences and more accurate information capture.

Key Features:

• Skip Budget Increase: Admins can now create and launch a compensation cycle without entering a budget increase value.
• Justification Entry: Admins can now enter justifications against an employee directly from the main table view or within the employee’s detail view.
• Control Change Reason Enforcement: A new setting allows admins to enable or disable the requirement for recommenders to provide a reason when making changes to employee compensation details during the cycle.

Pre-payroll (Leave)

Leave Balance Projection on Web

Release Date: June 16, 2025

Target Users: HR standalone and HR+PY users

Summary:

The web platform now includes leave balance projection functionality, bringing it in line with the mobile app. This allows employees to plan their time off more effectively with accurate visibility into future leave balances.

Key Features:

• Current and Projected Balances: Employees can view their current leave balances, leave type breakdowns, and projected leave balances for a future date using a calendar picker.
• Consistent User Experience: The web experience is now consistent with the mobile app, optimized for desktop usability.
• Informed Decisions: Users can make informed leave decisions without switching devices or contacting HR for future leave estimations.

Leave Balance Visibility Enhancement in Leave Request Modal

Release Date: June 16, 2025

Target Users: UK HR standalone and HR+PY users

Summary:

The Leave Request Modal has been enhanced with a clearer and more interactive "Leave Balance" section. This update improves user understanding of how their available leave is calculated and impacted by pending and current leave requests.

Key Features:

• Detailed Breakdown: Users can now see a detailed breakdown of Total Available Leave, Current Balance, Forecasted Accrual (if applicable), Deductions, Pending Requests (if applicable), Current Request, and Projected Remaining Balance.
• Clickable "Pending Requests": The "Pending Requests" section is now clickable, allowing users to view detailed request periods and deducted hours.
• Improved Visibility and Interactivity: Reduces confusion and enables more informed leave decisions.

Payroll

Auto Assign HSBCnet Payment Set Codes

Release Date: June 18, 2025

Target Users: MY Payroll Admin

Summary:

The system has been enhanced to automatically assign HSBCnet Payment Set Codes, facilitating multiple daily payment file uploads and eliminating bottlenecks in payment processing. This ensures clients can upload all required payment files on the same day.

Key Features:

• Default Assignment: The first payment file generated for a specific bank detail will be assigned the default payment set code of "C01."
• Automated Increment: Subsequent payment files for the same bank detail on the same day will automatically increment the payment set code (e.g., C02, C03, C04).
• Override Assignment: A new "Payment Code" field under the HSBCnet payment file allows users to override the assigned code if needed.

Employee Voluntary CPF Contributions (Singapore) - Phase 1

Release Date: June 18, 2025 (Beta release)

Target Users: Admins (Singapore)

Summary:

Phase 1 of Employee Voluntary CPF Contributions for the Singapore region has been completed, introducing critical functionality for handling these contributions. This is a key requirement for IRAS certification and enables accurate reflection of contributions in payroll and opening balances.

Key Features:

• Input Data Functionality:
  • CPF Employee Voluntary Contributions in Pay Runs: Direct input of employee voluntary CPF contributions when processing pay runs.
  • CPF Employee Voluntary Contributions in Opening Balances: Support for including employee voluntary CPF contributions in opening balances.
• Calculation Functions:
  • Accurate Pay Run Calculations: Pay run calculations are enhanced to correctly account for Employee Voluntary CPF Contributions on the net pay field.

Tax Relief Threshold Enhancement (Malaysia)

Release Date: June 23, 2025 (all relevant work already released to production)

Target Users: MY Payroll Admin

Summary:

The system's tax relief calculation logic has been modified to ensure precise tax deductions for employees by adhering to annual tax relief thresholds and aligning with Malaysian tax regulations for the 2025 assessment year. This prevents the over-application of tax relief.

Key Features:

• Modified Tax Relief Calculation Logic: The system now fetches and aggregates all tax relief amounts claimed by an employee for the current tax year across opening balances, payroll history, and the current pay run.
• Threshold Validation: For applicable tax relief items with a defined annual threshold, the system calculates the total accumulated amount, compares it against the threshold, and only allows the remaining balance of the threshold to be claimed in the current pay run. If the accumulated amount equals or exceeds the threshold, no further relief is granted.

Recruitment (Talent Marketplace)

Return EH Jobs Candidates in Search (EH Hiring)

Release Date: June 9, 2025

Target Users: EH Hiring users

Summary:

EH Hiring (the new, free, in-product hiring experience) initially launched with SmartMatch candidates only. Now, hospitality and retail organisations will automatically be able to access and contact EH Jobs candidates in their search results.

Key Features:

• Access to EH Jobs Candidates: Hospitality and retail organisations using EH Hiring can now automatically find and contact candidates from EH Jobs.

Offer Letter Management

Release Date: June 17, 2025 (Closed Beta Release)

Target Users: Internal Demos (early access available upon request)

Summary:

A streamlined offer management process has been introduced within the HR platform, allowing employers to create and manage offer letters directly within the platform. Candidates can also be notified, view, accept, decline, or request a review of offers.

Key Features:

• Employer Capabilities:
  • Create offer letter templates using a template library.
  • Access and create offer letters.
  • Revise/Resend offers.
  • Rescind offers.
• Candidate/Recipient Capabilities:
  • Receive notifications of new offers.
  • Access and view offers.
  • Accept or decline offers.
  • Request a review of offers.