You can record specific WGEA requirements within an individual's employment history to ensure your report is accurate. Guidance and tooltips are aligned to official WGEA definitions.

1. On the left panel, go to the People tab.
2. In the People's tab, select Employee list and select an employee.

3. On the employee's profile and go to their Employment History tab. Here you can see their WGEA reporting information.

   

4. Click the three dots and Edit (pencil) icon.

   

5. On the pop-up at the right, enter the relevant details:
   • Occupational Category (ANZSCO): Provide the employee's four-digit ANZSCO code.
   • Manager Category: This field is only exposed when a manager category (any ANZSCO code starting with "1", ignoring leading zeros) is selected.
   • Graduate/apprentice status: Indicate if part of a formal program.

   • Primary work location postcode: Enter the four-digit postcode where the employee performs the majority of their work.

     

6. Click Save.

Administrators and Owners can use the People → Import Employees flow to populate fields for the entire workforce at once.

1. On the left panel, click the People tab and select Import Employees.

2. Select the CSV template labeled Update Workplace Profile (WGEA) and download it.

   

3. In the downloaded file, populate missing fields in bulk, which can include data from prior-year WGEA submissions.

   

4. Re-upload the CSV using the standard import experience.

   

   

5. Review validation, select the acknowledgement checkbox, and click Confirm and import.

   

   

1. On the left panel, go to Settings.

2. Under Security & Access Control, select Permissions.

   

3. Choose a name and select the scope of your permission/security group.

   

4. Under employee permissions, scroll down to Reports (People reports).

   

5. Besides WGEA Workplace Profile Report, tick Use. 

   

6. Review your security group.

   

7. Select who the permissions will apply to and Save.

   

The report generates a tabular view with one row per employee, captured as a consistent snapshot at the time of generation.

1. On the left panel, click Reports and scroll down to Workplace Profile (WGEA).

   

2. Click View full report.

   

3. Click the Export to CSV button.

   

4. Tick yes to the disclaimer and select Confirm.

   

5. On the Download report pop-up, click the file to download it.

   

The field can be edited via the user interface but is only exposed when a manager occupational category is selected. Manager categories are identified by an ANZSCO code starting with the number "1" (ignoring leading zeros).

Do not use an employee's home address. For remote workers, enter the postcode of the local office or head office they report into. For employees at multiple sites, use the postcode of the location where they spend the most time.

• Base Salary: Salary before tax, including salary sacrificed items but excluding superannuation and bonuses.
• Total Remuneration: Base salary plus all bonuses, allowances, superannuation, and additional benefits.

Both fields are automatically annualised and converted to full-time equivalent (FTE) amounts.

Employment Hero prepares the data snapshot, but you are legally responsible for reviewing, validating, and submitting the final report via the official WGEA portal.