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Filter leave data by office site and team

Updated

Available for the following plans: Plus, Unlimited HR, Engage, Elite, Unlimited HR+Payroll
Available for the following HR plans: Standard, Premium, Platinum
Available for the following User Access levels: Admin

The Leave Taken Report gives you an effective way to understand how leave is being used across your workforce. By using extended filters for Groups and Locations, you can segment your data to see specific office sites or team usage without the need for manual spreadsheets or complex merging.

This article shows you how to manage the following:

Filter the report by Group or Location

Filter leave data by Group

Use this filter to view leave entries for specific teams or departments within your organisation.

  1. Open the Leave Taken Report.
  2. Locate the Group filter dropdown menu.
  3. Select one or more Groups from the list.
  4. If you need to see employees who do not belong to a specific team, select the Unassigned option.
  5. Click the filter button to update the results table.

Helpful Hint

You can combine the Group filter with other options, such as a specific date range or leave category, to further refine your results.

Filter leave data by Location

Use this filter to segment your report by specific office locations or physical sites.

  1. Open the Leave Taken Report.
  2. Locate the Location filter dropdown menu.
  3. Select one or more Locations (for example, Sydney or Melbourne) to see leave data for those specific sites.
  4. Click the filter button to apply your changes.

Helpful Hint

If you select a Location or Group that has no leave records for the chosen period, the table will display an empty state.

Export your filtered leave data

Download report as a CSV or PDF

When you export your data, the system includes the Group and Location information automatically, making it ready for immediate analysis.

  1. Apply any desired filters to your report view.
  2. Click the Download CSV or Download PDF button.
  3. Open the file to see the Group(s) and Location columns.

Helpful Hint

If an employee belongs to multiple Groups, they will appear in the CSV export with all their Groups listed and separated by commas in a single cell.

Further information

What is the difference between Location and Work Location?

In this report, Location refers to the organisation level location set on an employee record. This is distinct from the Work Location used in time and attendance rostering.

Why do I see Groups instead of Teams?

The feature previously known as Teams is now referred to as Groups across the platform.

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