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How to submit Timesheets Daily and Weekly for employees

Updated

The Timesheet Management feature allows you to submit your time worked through flexible entry options, including single-day entries or up to a week's worth of timesheets at once. You can now attach supporting files — such as sign-in sheets, shift cards, work orders, and roster screenshots — directly to a timesheet when creating or editing it on both the Employment Hero Work mobile app and web. This makes it easier to provide evidence at the point of submission, reducing back-and-forth with managers and speeding up approvals.

Getting started

This section will walk you through the different ways you can submit your timesheets for approval. You can configure your timesheet settings easily in the new unified timesheet settings area. Once this has been done, submitting timesheets is a smooth experience capturing only the information relevant to you.

Add my daily hours timesheet
  1. Click the Time menu.
  2. Click the Timesheet submenu.
  3. Click the Add New Timesheet button.
  4. Complete the following fields:
    • Date.
    • Start time.
    • End time.
    • Break.
    • Work site.
    • Position.
    • Work type.
    • Shift conditions.
    • Classification.
    • Comment.
    • Attachments — click Attachments at the bottom of the form, then select a file from your device to upload. You can attach supporting documents such as sign-in sheets, shift cards, or work orders.
  5. Click the Save button.

Add Weekly Timesheets

Use Add Weekly Timesheets when you want to submit up to a week's worth of timesheets at once. This is ideal for office workers or anyone with consistent weekly schedules.

  1. Click the Time menu.
  2. Click the Timesheet Management submenu.
  3. Click Add Weekly Timesheets. The Weekly Timesheets dialogue will open.
  4. Use the week navigation arrows to select the week you want to submit timesheets for.
  5. Choose how to populate your timesheet data:
    • Reuse previous weekly timesheet: Click this button to copy data from your previous week's timesheets. You can select which fields to copy (Work Type, Shift Conditions, Classification, Notes).
    • Manual entry: Enter your timesheet data directly into each row.
  6. For each day, complete the following columns (available columns depend on your organisation's settings):
    • Date - Pre-populated for the selected week.
    • Break Start and Break End (if enabled). You can click the mug symbol to toggle on/off break times.
    • Total Hours/Units - Enter the total time worked.
    • Additional columns may include: Cost Centre, Work Site, Work Type, Position, Shift Conditions, Notes, and Rostered Shift.
  7. To add multiple entries for the same day, click the + icon in the Actions column.
  8. To delete a row, click the delete icon in the Actions column.
  9. Review the Total hours displayed at the bottom of the dialog.

  10. Click Save. Your timesheets will be added as individual entries to the Timesheet Management page.

Helpful Hint

  • Weekly timesheets will pre-fill with the employee's 'ordinary work day' hours if the employees is required to submit total hours in their timesheets
  • Weekly timesheets will pre-fill with custom total hours if the employee is required to submit total hours in their timesheets
  • Weekly timesheets will pre-fill with custom hours if the employee is required to enter start and stop times in their timesheets
  • If rostered shifts are available and the setting is enabled, you'll see a banner notifying you that rostered shifts have been detected. You can link these to your timesheets to auto-populate shift details.

Manage Timesheets from Mobile

If you are an employee at your workplace, you can use the Employment Hero Work app to submit new timesheets.

Add a new timesheet
  1. Log into Employment Hero Work.
  2. Tap on the Work icon.
  3. Scroll across the top bar to access Timesheets.
  4. Ensure you are in the My Timesheets mode by toggling the switch to My Timesheet.

  5. Tap on + Timesheet at the bottom of the screen.

  6. Add the following work details:

    • Date
    • Work site
    • Position
    • Work Type (Optional)
    • Breaks (Optional)
    • Hours worked, and
    • Any comments you have.
    • Attachments (Optional) — tap Attachments, then choose one of the following from the action sheet:
      • Take a photo — use your device camera to capture a new photo.
      • Photo library — select an existing photo from your device.
      • Add file — browse and select a document from your device storage.

    Important

    Your employer decides whether you will need to submit a timesheet including specific hours worked, start and finish time, and daily submissions, or weekly. What you see on your version of Employment Hero Work will depend on your employer's timesheet and bookkeeping preferences.

  7. Tap Save at the bottom of the screen.
  8. Tap Confirm to confirm the details you have entered are correct.
Reuse your last submitted timesheet
  1. Log into Employment Hero Work.
  2. Tap on the Work icon.
  3. Scroll across the top bar to access Timesheets.
  4. Ensure you are in the My Timesheets mode.
  5. Tap on your last submitted timesheet that you want to reuse.
  6. At the bottom of the screen, tap on Reuse Last Timesheet.
  7. Review and edit the details as needed, then tap Save.
Edit a timesheet
  1. Log into Employment Hero Work and tap the Work icon.
  2. Scroll across the top bar to access Timesheets.
  3. Ensure you are in the My Timesheets mode.
  4. Tap on the timesheet you wish to edit.
  5. Tap Edit, make your changes, then tap Save.
Delete a timesheet
  1. Log into Employment Hero Work and tap the Work icon.
  2. Scroll across the top bar to access Timesheets.
  3. Ensure you are in the My Timesheets mode.
  4. Tap on the timesheet you wish to delete.
  5. Tap Delete, then tap Delete on the confirmation pop-up.

Further information

Which employees can perform these timesheet actions on the EH Work app?

As an employee, you can add, edit, and delete timesheets if your employer set up your standard hours as one of the following:

  • Start and end times based on daily entries.
  • Daily hours based on daily entries.
  • Start and end times based on weekly entries.

However, if you are under "Daily hours based on weekly entries," you cannot perform these actions on the app.

Attach files to a timesheet

When submitting a timesheet, you can attach supporting documents — such as sign-in sheets, shift cards, work orders, or roster screenshots — directly to the entry. This gives managers the evidence they need to approve timesheets without any extra back-and-forth.

Note: Files can only be attached when creating a timesheet. Once a timesheet has been submitted it cannot be edited, so make sure all attachments are added before you submit.

On the Employment Hero Work mobile app

  1. Open the Employment Hero Work app and tap Timesheets from the bottom navigation bar.
  2. Tap + Add timesheet to create a new entry and fill in your timesheet details as usual.
  3. Scroll to the attachment section at the bottom of the form and tap Add attachment.
  4. Choose one of the following options from the action sheet that appears:
    • Take a photo — opens your device camera so you can photograph a document on the spot.
    • Photo library — lets you select an existing image from your device gallery.
    • Add file — opens your device file browser so you can attach a PDF or other document.
  5. Select or capture your file. It will appear as a thumbnail or file name in the attachment section.
  6. Repeat steps 3–5 to add more attachments if needed.
  7. Tap Submit to submit your timesheet with the attached files.

On the web

  1. Log in to Employment Hero and navigate to My Space › Timesheets.
  2. Click + Add timesheet and fill in your timesheet details as usual.
  3. Scroll to the Attachments field at the bottom of the timesheet form.
  4. Click Upload file (or drag and drop a file into the upload area) to attach your supporting document.
  5. Confirm the file appears listed in the attachments area.
  6. Repeat steps 4–5 to add more attachments if needed.
  7. Click Submit to submit your timesheet with the attached files.

How managers view attachments

When a manager opens a submitted timesheet for review, any attached files are displayed inline within the timesheet details — no separate download step required. Managers can view attachments on both the mobile app and the web as part of their normal timesheet approval workflow.

Manage data

This section will walk you through how you can view, edit, and delete timesheet entries you have submitted for approval.

Filter displayed timesheets
  1. Click the Time menu.
  2. Click the Timesheet Management submenu.
  3. Click the Filter drop-down.
  4. Choose the required date range.
  5. Click Search.
View my submitted timesheet

Important

The ability to view a timesheet is only available if payroll has processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in the Definitions: Symbols section of this article.

  1. Click the Time menu.
  2. Click the Timesheet Management submenu.
  3. Click Action .

  4. Click View.

    Helpful Hint

    You will now see the details of your timesheet on your screen. Any files attached to the timesheet at the time of submission will be displayed inline.

Edit my timesheet entry

Important

The ability to edit a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in the Definitions: Symbols section of this article.

  1. Click the Time menu.
  2. Click the Timesheet Management submenu.
  3. Click Action .
  4. Click Edit.
  5. Make the changes and click Update.
Delete my timesheet entry

Important

The ability to delete a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in the Definitions: Symbols section of this article.

  1. Click the Time menu.
  2. Click the Timesheet Management submenu.
  3. In the Action column, click Delete next to the timesheet you want to remove.
  4. Click Delete to confirm.
Attach a file to a timesheet (web)

You can attach supporting documentation — such as sign-in sheets, shift cards, or work orders — when creating a new timesheet entry.

  1. Click the Time menu.
  2. Click the Timesheet Management submenu.
  3. Create a new timesheet entry by completing the required fields.
  4. Scroll to the bottom of the timesheet form and click the attachment field.
  5. Select the file you want to upload from your device.
  6. Click Save to submit the timesheet with the attachment.

Helpful Hint

Attachments can only be added when creating a new timesheet. Once a timesheet has been submitted, it cannot be edited to add or remove attachments.

Attach a file to a timesheet (mobile)

You can attach supporting documentation — such as shift cards, roster screenshots, or work orders — when creating a new timesheet entry on the Employment Hero Work app.

  1. Open the Employment Hero Work app and tap the Time tab.
  2. Tap Add Timesheet to create a new entry.
  3. Complete the required timesheet fields.
  4. Tap the attachment option and select one of the following from the action sheet:
    • Take a photo — use your device camera to capture a new photo.
    • Photo library — choose an existing photo from your device.
    • Add file — select a document from your device storage.
  5. Tap Submit to submit the timesheet with the attachment.

Helpful Hint

Attachments can only be added when creating a new timesheet. Once a timesheet has been submitted, it cannot be edited to add or remove attachments.

Further information

Definitions: Timesheet status

The table below defines each timesheet status and what it means for the timesheet.

Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock messages

The table below defines each clock message shown on a timesheet and what it tells you about its synchronisation.

Created at Provides a timestamp of the timesheet creation date
Synced at Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll classic.
Sync successful Determines whether the synchronisation of the timesheet between the Employment Hero platform and Employment Hero Payroll classic platform has been successful.
Edited at Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll classic synchronisation attempt.
Definitions: Symbols

The table below explains each timesheet symbol, showing the icon, its name and what it means.

Icon Name  Description
Blue clock Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll classic.
Green clock Used for approved timesheets that have synchronised with Employment Hero Payroll classic.
Red clock Used for approved timesheets that has not synchronised with Employment Hero Payroll classic.
Orange clock Used for pending, approved, or declined timesheets that have had changes made to them after synchronising with Employment Hero Payroll classic.
Message The employer has left a note regarding this timesheet.
Customise columns in Weekly Timesheets

When using the Add Timesheets feature, you can customise which columns are visible in the weekly timesheet table to match the information you need to submit.

  1. Open the Weekly Timesheets dialogue by clicking Add Timesheets.
  2. Click the Customise columns button.
  3. Toggle the following columns on or off as needed:
    • Cost Centre
    • Work Site
    • Work Type
    • Position
    • Shift Conditions
    • Shift times
    • Break times
    • Notes
    • Rostered Shifts
  4. The table will update to show only the selected columns.

Helpful Hint

Showing only the columns you need makes data entry faster and reduces clutter in the timesheet table.