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Google Workspace software provisioning on the HR platform

Updated

Available for the following plans: Plus, Unlimited HR, Elite, Unlimited HR+Payroll
Available for the following HR plan: Platinum
Available for the following User Access level: Admin    

Software provisioning allows you to streamline the account creation process for employees and administrators. You can use software provisioning with Google Workspace to easily manage your employees' accounts in the Employment Hero Platform via the Google Workspace Admin Centre. The feature is ‌currently in a trial period. Further details regarding the full release will be announced soon. You will need ‌Google Workspace Admin access and be on a Business Plan to use software provisioning with the Employment Hero Platform.

Getting started

Connect Google Workspace to Employment Hero
  1. Log into the Employment Hero HR Platform.
  2. Select the  Settings menu.
  3. Click the Add-ons sub-menu.
  4. Click the Continue with Google button.
  5. Log in using your Google Workspace credentials.
  6. Click the Accept button.
    Go 1.jpg
Create an account for an employee
  1. Log into the Employment Hero HR platform.
  2. Select the People menu.
  3. Select the People list sub-menu.
  4. Select the employee that you would like to view.
  5. In the Employee Records section, select the Account Provisioning option.
  6. Click the Three Dots button.
  7. Click the Create Account button.
    Go 2.jpg
  8. Complete the following fields:
    • Assign username.
    • Send immediatly.
    • Date.
    • Time.
    • Update employees company email to email above.
  9. Click the Create button. You will receive confirmation that the account has been created, and that an email has been sent to the employee.
    Go 3.jpg
  10. You can also see your list of employees via your Google Workspace Admin Centre.
    08gwprovisioning.jpg

Daily activities

Link to an existing account
  1. Log into the Employment Hero HR platform.
  2. Select the  People menu.
  3. Select the People list sub-menu.
  4. In the Employee Records section, select the Account Provisioning option.
  5. Click the Three Dots button.
  6. Click the Link Existing Account button.
    Go 4.jpg
Unlink an account
  1. Log into the Employment Hero HR platform.
  2. Select the  People menu.
  3. Select the People list sub-menu.
  4. In the Employee Records section, select the Account Provisioning option.
  5. Click the Three Dots button.
  6. Click the Unlink Existing Account button
    Un 1.jpg
Resend a Notification
  1. Log into the Employment Hero HR platform.
  2. Select the  People menu.
  3. Select the People list sub-menu.
  4. In the Employee Records section, select the Account Provisioning option.
  5. Click the Three Dots button.
  6. Click the Resend button
    Resend 1.jpg

Remove data

Suspend access for employees connected via Google Workspace
  1. Log into the Employment Hero HR platform.
  2. Select the  People menu.
  3. Select the People list sub-menu.
  4. In the Employee Records section, select the Account Provisioning option.
  5. Click the Three Dots button.
  6. Click the Deactivate Account button
    De 1.jpg
  7. The employee's status in your Google Workspace Admin Centre will also state that their sign-in is blocked.
    12gwprovisioning.jpg
Disconnect your Google Workspace account

Helpful Hint

The account of any employee added through the software provisioning tab will not be deactivated when you disconnect your Google Workspace account. You will need to remove that account manually.

  1. Log into the Employment Hero HR platform.
  2. Click the  Settings menu.
  3. Click General Settings submenu.
  4. Click the Add-ons button.
  5. Click the Actions button
  6. Click the Disconnect button.
  7. Confirm the disconnection of Google Workspace.
    13gwprovisioning.jpg

Further information

What are the three statuses that can apply to an account?

There are three statuses that can apply to an account:

  • No access: Employee has no known access to the connected application.
  • Active: Employee currently has an active account with the connected application.
  • Deactivated: Employee has an account with the connected application, but it is currently deactivated/inactive/suspended.

  Don't have access to this feature? Contact our friendly sales team here if you​ would like to upgrade your account to gain access to Google Workspace Provisioning with Employment Hero today.

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