Available for the following Payroll plan: Standard, Premium
Available for the following user access levels: Admin
If you're looking to add pay events and/or report fringe benefits (RFB) for an already-terminated employee, follow the below instructions.
If an employee has previously been terminated before being added to the Employment Hero platform, they will not appear in the finalisation events.
To rectify this, you will need to create a profile and pay event within the platform:
- Create a profile directly in the payroll platform for these employees. Only the minimum details need to be entered.
- Create a pay run with dates, including the paid date, within the financial year. There should be no earnings and the only accrual that may appear will be Paid Family and Domestic Violence leave and this can be ignored.
-
In this pay run terminate the employee with the original termination
date and reason. Then finalise and lodge the event. This then means that the employees will be available to be chosen
in the update event to enter the RFB.
- After creating a pay run, employees can be added to an update event manually. See this article to learn how: Add an employee to a Single Touch payroll (STP) update event on Payroll classic
An employee who has been terminated in the pay run has already been marked as Is Final in the pay event created from that pay run, so it's not surprising they do not show up in a finalisation event, and you cannot add them here.
Similarly, an employee who has not been paid any earnings in the financial year you are finalising will obviously not show up in the finalisation event.
So, you have two options for adding RFB for an employee who is not in your finalisation event; you can do it in either an update event or an amended finalisation event.
Here are some helpful hints and screenshots to assist you with adding an employee to the event of your choice and then adding the RFB.
- In an update event via STP Phase 2 (from 01/07/21 onwards) click on the 'Actions' > 'Add employee' button:
then select 'Actions' > 'Enter RFB amounts' and enter in the year-to-date RFB amounts for each employee, then select the 'Save' button when finished.
- In an amended finalisation event - keep in mind you will not have the option to create an amended finalisation event until after you have lodged your finalisation event - click on this link to an article that will walk you through creating the amended finalisation event. Then you can either select the appropriate employee from the drop-down list.
or simply type their name in the Amended Employees field...
then step through the wizard to the Enter Reportable Fringe Benefits page