Available for the following HR plans: Standard, Premium, Platinum
Available for the following User Access levels: Employee , Admin
The Induction feature allows you to upload induction material as either a YouTube video, PDF, Doc, and/or Docx file. You can then set what employees will receive this content. The feature also allows you to edit the information, re-assign the material to another user, and delete the data. Lastly, this feature also lets your employees acknowledge the induction content you uploaded.
We have updated Fixed Term Contract Information Statement on the 2nd of December 2023. We will automatically share the updated Fixed Term Contract Information Statement to all fixed-term employees that have been onboarded from the 6th of December 2023. The feature will also prompt employees to acknowledge the document every 6 months, ensuring compliance is upheld.
Important
If you replace induction content with a newer version, then you will permanently lose any supporting documents and employee acknowledgements attached to the previous version. Also, you can only report on induction content marked as required via the Induction Content report. It is because we do not ask employees to acknowledge non-mandatory induction content.
Interactive demo
Getting started
- Click the Compliance menu.
- Click the Induction Content submenu.
- Click the Add Content button.
- Complete the following fields:
- Name.
- Do you want to make this required content?
- What format does this content come in:
- File Upload.
- Video link.
Important
You can upload three types of YouTube videos based on your video security settings. The three types are:
- Public videos.
- Private videos.
- Unlisted videos.
- Click the Save button.
- You now have two actions you can undertake with sharing the content:
-
All employees receive the induction content:
- Set the Share to Everyone toggle switch to Yes.
- Click the Share button.
-
Select employees receive the induction content:
- Set the Share to Everyone toggle switch to No.
- Choose from the following sharing options:
- Team.
- Location.
- Employing Entity.
Important
You can only select active employing entities, not disabled employing entities.
- Individual.
Important
You can only select active employees, not terminated employees.
- Click the Share button.
-
All employees receive the induction content:
Daily activities
Helpful Hint
If you edit or alter your Induction Content, we will ask any employees linked to this document, and assigned to this content to acknowledge it again.
- Click the Compliance menu.
- Click the Induction Content submenu.
- Click on the induction material that needs acknowledging.
- Read the content or watch the video and then click the Acknowledge button.
- Click the Compliance menu.
- Click the Induction Content submenu.
- Click the Actions button.
- Click the Shared To button.
- You now have two actions you can undertake with sharing the content:
-
All employees receive the induction content:
- Set the Share to Everyone toggle switch to Yes.
- Click the Share button.
-
Select employees receive the induction content:
- Set the Share to Everyone toggle switch to No.
- Chose from the following sharing options:
- Team.
- Location.
- Employing Entity.
Important
You can only select active employing entities, not disabled employing entities.
- Employee.
Important
You can only select active employees, not terminated employees.
- Click the Share button.
-
All employees receive the induction content:
Editing data
Helpful Hint
If you edit or alter your Induction Content, we will ask any employees linked to this document, and assigned to this content to acknowledge it again.
- Click the Compliance menu.
- Click the Induction Content submenu.
- Click the Actions button.
- Click the Edit button.
- Make the required changes and then click the Save button.
Deleting data
- Click the Compliance menu.
- Click the Induction Content submenu.
- Click the Actions button.
- Click the Delete button.
- Click the Delete button.
Further information
| Icon | Name | Description |
|---|---|---|
| Red Bookmark. | Indicates you need to complete this induction content. | |
| Purple Bookmark. | Indicates that this induction content requires acknowledgment, but not by yourself; i.e., it is showing mandatory induction content that another user needs to complete. | |
| Black Text. | It shows the content does not require acknowledgement by anyone. |
Explore related content
- My Assigned and Uploaded Documents This feature allows you to view contracts and documents assigned to you and agree to the contents.
- My Company Policies This feature allows you to view and acknowledge your assigned policies and procedures. You can also use this feature to view your previously acknowledged policies and print a hard copy out for your records if needed.
Comments
If I add induction content for everyone and make it required, will it be required for all current employees or just new employees?
Hi Brodyn Kemish! If you toggle required content for any induction content to Yes, all employees, including all current employees, will be notified that new induction material is available, and they will need to acknowledge the content.
When making the required on a yearly basis, can the date be set for the renewal date?
Can this date be selected in advance or only ever on the date of upload?
Hi Matthew Hay, thanks for your question. For now, the yearly date can only be the same as the upload date. Whilst setting a different renewal date is not a current functionality, this is definitely something that is on our radar for the future. I have also let the team know this is something your organisation would love to see introduced. Thank you!
How do I see if an employee has acknowledged the content?
Hi Lily Atkinson-Sheppard, thank you for your comment.
You can view employee content acknowledgment using the Policies and Induction Reports function - click here for more information.
How many documents can be saved to Induction Contents page and can they be grouped by departments for example?
Hi Kelsey Xu, thanks for your message. I'm unsure about your question but I have raised a ticket with our support team on your behalf. They will get in contact shortly and will be able to help. Thank you.
Hi, I have been asked to acknowledge Au Fair Work Information Statement but all I can do is download the pdf document. There is no way to acknowledge. There is no button. Can you assist?
Hi Petra Chaplin - thanks for your comment.
I've raised this with our support team, who will be in contact with you shortly to resolve this.
Article is closed for comments.