Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access level: Admin
Sometimes, you may need to update an employee's details when their job circumstances change, such as switching from part-time to full-time or receiving a new job title after a promotion.
Employment History is the feature that updates these details, ensuring the changes are reflected across the entire HR platform. This centralised process keeps employee position records accurate and up to date.
Helpful Hint
To change job titles or add people to the platform, you must be an admin or have set up the Custom Security Settings.
Manage an employee's position details
Below shows how to add, change or delete a new position to an employee's file.
- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs position details added.
- Select the Employment records tile.
- Click the Employment History tab.
- Click the + Add employment history button.
- Complete the following fields:
- Job title.
- Industry standard job title.
Helpful Hint
Industry standard job title is the role name that your industry most commonly uses to refer to your employee's job title.
- Start date.
- End date.
Helpful Hint
Use the End Date field for when the employee has a fixed end date or when the job description is only temporary. The end date is not a required field.
- Employment type:
- Full time.
- Part time.
- Casual.
- Contract type:
- Permanent.
- Fixed term.
- Click the Create button.
- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs their position details edited.
- Select the Employment records tile.
- Click the Employment History tab.
- Click the Actions button.
- Click the Edit button.
- Update the relevant information and then click the Save button.
Helpful Hint
Industry standard job title is the role name that your industry most commonly uses to refer to your employee's job title.
- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs their position details removed.
- Click the Employment History tab.
- Click the Actions button.
- Click the Delete button.
- Click the Delete button in the pop-up.
Explore related content
- Uploaded documents | HR Employee File This feature allows you to upload documentation against a chosen employee file and control who has access to this information.
- Management notes | HR employee file This feature allows you to add information via a free text field to an employee's file, with no limit on the amount of notes you can add.
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