Updating awards and classifications | HR Web Platform

Overview

Understanding and following complex modern awards can be one of the biggest challenges facing small to medium businesses. Employment Hero has over forty-five modern awards built into the payroll platform, to make award interpretations easy to follow within your organisation.

The Update Awards feature allows you to synchronise the awards and classifications created on your payroll platform and make them selectable within the HR platform. Making sure the HR platform has the latest payroll configuration data and the employee records have the correct information.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium
  User Access:   Employee         Manager         Admin      

  We base the default access level on a per user basis and whether they have  view,  edit and  delete access and excluding any changes made via our Custom Security feature.

Getting started

The below premise will walk you through how to update your HR platform award date.

Update awards and classifications
  1. Click the   Settings menu.
  2. Click the Classifications submenu.
  3. Click the Update From Payroll button.
    Classification_1.jpg

    Helpful Hint

    The Classifications page will now show a green Updated button and means the HR platform has successfully imported your classifications from the payroll platform. You can click the View Pay Rates button to see further details about the classification, such as pay rate, pay type, and pay category.

    Classification_2.jpg

Further information

Ongoing synchronisation with the payroll platform

Once you have connected your Payroll and HR platforms, the HR platform becomes the source of truth for your company settings, payroll settings, and employee file data.

When you first connect the two platforms, the HR platform will pull the data from the payroll platform into the HR platform, such as your award and classification data. Any additional changes to classifications after the initial integration requires you to manually update your classification data.

Once you have imported any recent changes from the payroll platform, you can make amendments to an employee's file, such as their salary history. To read further details on how to manage awards and classifications on your payroll platform, refer to the following article. To read further details on how to update an employee's salary history, refer to the following article.

Why does the classification show as disabled?

The HR platform will show a classification as disabled, if the data no longer exists on your payroll platform. You can not delete disabled classifications if you have used them previously in the HR platform. The reason for this is platform data accountability and to make sure that when you use the Audit Trail feature, we display the correct logs of what changes occurred within your platform.

Author recommended

So you have now updated your organisations awards and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

  • HR platform: Update pay schedules This feature allows you to synchronise the pay schedules created on your payroll platform and make them selectable within the HR platform.
  • HR platform: Leave categories This feature allows you to synchronise the leave categories created on your payroll platform and make them selectable within the HR platform.
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