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During integration, what data is imported from your payroll platform to Employment Hero?

James Nixon
Updated
EH Content Team

When you integrate Employment Hero with your payroll platform, the systems work together to keep employee data synchronized. Understanding how this integration works will help you manage your employee information effectively.

How data flows between systems:

  • Initial integration — Employee data is imported FROM your payroll platform INTO Employment Hero as your starting point
  • Ongoing synchronisation — After setup, Employment Hero becomes your primary system, and data flows FROM Employment Hero TO your payroll platform to keep everything up to date

This means once integration is complete, you'll manage most employee information in Employment Hero, and changes will sync automatically to your payroll platform. If needed, you can manually trigger a fresh data import from your payroll platform at any time.

During integration

Employment Hero allows you to connect your payroll platform to Employment Hero with one click, which we refer to as a one-click integration (OCI). When you first integrate your platforms, we will pull the data from the payroll platform into Employment Hero. If there is a conflict during this OCI process, you can then decide whether to use Employment Hero data or your imported payroll data.

Important

New employees who are imported from the payroll platform will not have invitation emails automatically sent out to them. To send invitation emails to these users, you will need to send invitations in bulk. To learn how to do this, refer to this article.

Employee file
Section Platform Field EH Payroll* Xero MYOB Account Right Live
Personal details. Account email
Title      
First name
Last name
Preferred name    
Gender
Address line 1
Suburb      
Country      
Date of birth
Personal mobile number Known as phone no. 1.
Home phone Known as phone no. 2.
Emergency contact.    
Employment details. Employing entity    
Employee code    
Cost centre    
Start date
Termination date
Termination reason    
Employment history. Job title    
Start date
End date
Employment type
Employment status****    
Pay details. Industrial instrument    
Classification    
Pay rate template    
Anniversary date    
Pay rate
Pay category  
Pay schedule.
Normal working hours per week    
Custom Working Hours    
Ordinary work day     Set to 7.6 by default.
Pay Frequency. Annum.
Monthly.      
Fortnightly.      
Hourly.  **
Daily.  
Bank details Account name
BSB
Account number
Amount
Statement text  
Superannuation details Fund name
Fund ABN    
Product identification number (SPIN/USI)    
Member number
Tax declaration Tax file number***    

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

** An employee on a base hourly salary will not have their leave deducted automatically in MYOB Account Right; i.e., their leave request syncs over to MYOB Account Right, but we will not deduct their hours automatically.

*** This includes the tax code fields, such as residency declaration, tax-free threshold declaration, working holiday maker declaration, HELP/SSL/TSL debt declaration, or Financial Supplement Debt declaration.

**** If an employee is active in Payroll (but terminated in HR), Payroll will activate the employee in HR during the initial connection.

Organisational details
Section Platform Field Name EH Payroll* Xero MYOB Account Right Live
Company settings Company name
Phone
Company address Address line 1    
Suburb    
Country    
Employment settings Typical work day    
Employment entities Name Xero and MYOB use the company name field.
ABN

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Payroll settings
Section Platform Field Name EH Payroll* Xero MYOB Account Right Live
Leave categories Leave categories
Pay categories Pay categories
Pay schedules Pay schedules       
Cost centres Cost centres Known as locations.    
Work types Work types    

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Ongoing Synchronisation

Once you have integrated Employment Hero with your payroll platform, we will send the following data through to your payroll platform automatically.

Allowances

Important

You will use the Benefits feature for record-keeping purposes; only; the benefits (allowances) set up does not sync through to your payroll platform. However, we will notify your payroll admin when you add a benefit so they receive a prompt to make the necessary updates in your organisation's payroll platform.

Platform Field Name Employment Hero Payroll* Xero MYOB Account Right Live
Benefit name.      
Amount.      
Start date.      
End date.      
Team.      
Comment.      

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Employee file
Section Platform Field EH Payroll* Xero MYOB Account Right Live
Personal details Account email
Title  
First name
Last name
Gender
Address line 1
Suburb
Country  
Date of birth
Personal mobile number
Home phone
Emergency contact    
Employment details Employing entity    
Employee code  
Cost centre    
Start date
Termination date
Employment history Job title    
Start date      
End date      
Employment type
Pay details Effective from  
Industrial instrument    
Classification    
Pay rate template    
Anniversary date    
Pay rate
Pay category  
Pay schedule
Normal working hours per week ***    
Ordinary work day    
Pay employee their normal working hours by default    
Timesheet type    
Custom work hours.    
Pay Frequency. Annum.
Monthly.      
Fortnightly.      
Hourly.   **
Daily.  
Bank details Account name
BSB
Account number
Amount
Statement text    
Superannuation details Electronic service address (Self-managed fund)    
Member number (Self-managed fund)  
Account name (Self-managed fund)    
Account BSB (Self managed fund)    
Account number (Self-managed fund)    
Fund name    
Fund ABN    
Product identification number (SPIN/USI)    
Member name      
Tax declaration Tax file number
Tax file exemption reason  
Tax-free threshold  
Seniors and pensioners tax offset  
Zone, overseas forces, dependent spouse or dependent (invalid and carer) tax offset  
Higher Education Loan Program (HELP), Student Start‑up Loan (SSL) or Trade Support Loan (TSL) debt  
Financial supplement debt  
Signature time stamp    

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

** An employee on a base hourly salary will not have their leave deducted automatically in MYOB Account Right; i.e., their leave request syncs over to MYOB Account Right, but we will not deduct their hours automatically.

*** The Normal Ordinary Work Hours in an employee's profile will not sync with payroll.

Expenses
Platform Field Name Employment Hero Payroll Xero MYOB Account Right Live
Expenses    
Leave
Platform Field Name Employment Hero Payroll* Xero MYOB Account Right Live
Leave category
From
To 
Comment    
Total hours requested  
Leave details: Date
Leave details: Hours
Leave attachment requests      

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Extra Information

  • In all cases, when you change a leave request from any status to approved, we will sync this information to all payroll systems.
  • In all cases, when you change a leave request from any status to declined, we will not sync this information and generate a payroll admin email.
  • When connected to MYOB Account Right or Xero, and you delete a leave request on Employment Hero, we will not sync this deletion over to your payroll platform and will instead generate a payroll admin email (API limitation)
  • When connected to Employment Hero Payroll or QuickBooks Online, and when you delete a leave request on Employment Hero, we will sync this deletion to the respective payroll platform.
  • In all cases, leave attachment requests will not sync to all payroll systems.
Payslips
  Employment Hero Payroll* Xero MYOB Account Right Live
Do they sync automatically?  
Can I sync them manually?

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Rostering
  Employment Hero Payroll* Xero MYOB Account Right Live
Can I access rostering?    

*Only Employment Hero Payroll can access rostering, i.e. QuickBooks Online can not access this feature.

Timesheets
Platform Field Name Employment Hero Payroll* Xero MYOB Account Right Live
Date  
Start time    
End time    
Work type    
Cost centre    
Breaks    
Total (excluding breaks)  
Automatic sync    
Manual sync    

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Independent Contractors
Section Platform Field Name Employment Hero Payroll
Contractor Details. Account email.
First Name.
Last Name.
Trading Name.
Business Number.
Date of Birth.
Mobile.
Address Line 1.
Suburb.
State.
Postcode.
Job Details. Employing Entity.
Primary Cost Centre.
Company Email.
Company Mobile.
Company Landline.
Team.
Start Date.
Termination Date.
Pay Details. Pay Schedule.
Timesheets.
Primary pay category.
Standard hours per day.
Hourly Rate.
Normal working hours per week.
Bank Account. BSB.
Account Number.
Account Type.
Account Name.
Tax Details. Tax File Number.
Tax Calculation.
Tax Rate.
Registered for GST.

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