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Managing rostered shifts as an employee

Available for the following HR plan: Standard, Premium, Platinum
Available for the following user access levels: Employee

The Rostering module within the HR platform has a My Shifts feature that allows you to accept or decline your assigned shifts either in bulk or individually. You can also use this feature to see what bidding shifts you want to accept or decline, and any shift swap requests from your co-workers that you need to review and either accept or decline in bulk or individually.

Warning

You can only access this feature if you have integrated your Employment Hero HR platform with our payroll platform.

Swap a shift

Watch a video walkthrough
Submit a shift swap
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the shift you want to swap with another employee.
    Shift_1.jpg
  4. Click the Swap button.
    Shift_2.jpg
  5. Complete the following fields:
    • Offer this shift to x person.
    • Add note.
  6. Click the Swap Shift button.
    Shift_3.jpg
  7. Click the Swap button
    Shift_4.jpg

Accept a shift

Accept shifts: Individually
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Accept button.
    Shift_16.jpg
  5. Click Accept button.
    Shift_17.jpg
Accept shifts: In bulk
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Accept All button.
    Shift_20.jpg
  5. Click the Accept button.
    Shift_21.jpg
Accept shift swaps: Individually
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Accept Swap button.
    Shift_6.jpg
  5. Click the Accept Swap button.
    Shift_7.jpg
Accept shift swaps: In bulk
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Accept All button.
    Shift_10.jpg
  5. Click the Accept button.
    Shift_11.jpg

Decline a shift

Decline shifts: Individually
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Decline button.
    Shift_18.jpg
  5. Enter a reason for declining the shift and click the Decline button.
    Shift_19.jpg
Decline shifts: In bulk
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Decline All button.
    Shift_22.jpg
  5. Enter the reason for declining the shifts and click the Decline button.
    Shift_23.jpg
Decline shift swaps: Individually
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Decline Swap button.
    Shift_8.jpg
  5. Click the Decline Swap button.
    Shift_9.jpg
Decline shifts swaps: In bulk
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Decline All button.
    Shift_12.jpg
  5. Click the Decline button.
    Shift_13.jpg

How to cancel a shift swap

Cancel a shift swap: Individually
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Cancel Swap button.
    Shift_14.jpg
  5. Click the Yes button.
    Shift_15.jpg
Cancel a shift swap: In bulk
  1. Click the   Time menu.
  2. Click the Rosters submenu.
  3. Click on the Pending Shift button.
    Shift_5.jpg
  4. Click the Cancel All button.
    Shift_24.jpg
  5. Click the Yes button.
    Shift_25.jpg

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