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  4. Managers

Managing payroll timesheets: Approving employee submissions

Jameson Nixon
Updated
EH Content Team

Overview

Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they worked and the breaks they took over their last working week. By utilising an online timesheet submission system, your employees can submit their hours wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.

The Approving Employee Timesheet Submission feature allows you to approve or decline employee timesheets either in bulk or individually, add any required notes and compare to their rostered hours. You can also use this feature to edit a timesheet submission if the details need changing or delete an entry if it is no longer required.

Warning

Timesheets will only flow from the HR platform to your Payroll platform, i.e. this data connection is not bidirectional, and any timesheet submissions made in the Payroll platform will not flow through to your HR platform. We advise you to submit any timesheet via the HR platform's Timesheet feature.

Availability

Payroll Plan: Standard Premium

Getting started

Add a note
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Notes button.
    Timesheet_1.jpg
  4. Write out the required note and click the Save button.
    Timesheet_2.jpg
Approve timesheets: Individually
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entry that needs approving.
  4. Click the Approve Timesheet button.
    Timesheet_3.jpg
  5. Click the Ok button.
    Timesheet_4.jpg
Approve timesheets: In bulk

  1. Click the Timesheet menu.

  2. Click the Approve Timesheets submenu.

  3. Click the Approve Timesheets button.
    Timesheet_5.jpg

  4. Click the Ok button.
    Timesheet_6.jpg
Decline timesheets: Individually
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entry that needs declining.
  4. Click the Reject Timesheet button.
    Timesheet_7.jpg
  5. Click the Ok button.
    Timesheet_8.jpg
Decline timesheets: In bulk

  1. Click the Timesheet menu.

  2. Click the Approve Timesheets submenu.

  3. Click the Reject Timesheets button.
    Timesheet_9.jpg

  4. Click the Ok button.
    Timesheet_10.jpg
Compare submitted timesheets against the roster
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Compare with Roster button.
    Timesheet_11.jpg

Maintain

Filter timesheets
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Choose from the following filters:
    • Ending period.
    • Grouped by:
      • Date.
      • Default location.
      • Employee.
      • Location.
      • Pay schedule.
      • Work type.
    • Status:
      • Any.
      • Any except rejected.
      • Submitted.
      • Approved.
      • Rejected.
      • Processed.
    • Employee.
    • Location.
    • Employee group.
    • Timesheet costs:
      • Hide costs.
      • Show cost.
    Timesheet_12.jpg
Edit a timesheet entry
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Edit button.
    Timesheet_13.jpg
  4. Make the required changes and click the Save button.
    Timesheet_14.jpg
Delete timesheet entries
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entries that need deleting.
  4. Click the Delete Timesheets button.
    Timesheet_15.jpg
  5. Click the Delete button.
    Timesheet_16.jpg
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