Uploading a Roster Live (WHS) file via the payroll platform

Available for the following Payroll Plan: Standard, Premium

Question

How do I upload a Roster Live (WHS) data file onto our payroll platform?

Answer

You can use the Timesheet Importing feature to import the timesheet data stored within your Roster Live (WHS) platform.

Warning

Timesheets will only flow from the HR platform to your payroll platform, i.e. this data connection is not bidirectional, and any timesheet submissions made in the payroll platform will not flow through to your HR platform. We advise you to submit any timesheet via the HR platform's Timesheet feature.

Interactive steps

Click here for an interactive demo

Written steps

Uploading a roster live (WHS) data file
  1. Click the Timesheet menu.
  2. Click the Import Timesheets submenu.
  3. Select the WFS (Roster Live) option in the Import Timesheets drop-down.
  4. Click the Select File button.
    Showing the Import Timesheet page, with the WFS (Roster Live) option selected and the Select File button highlighted
  5. Click the Confirm Upload button.
    Showing the Confirm Upload button highlighted
  6. Complete the following fields:
    • Default date.
    • Replace a previous timesheet.
    • Approve timesheets.

    Helpful Hint

    The Approve Timesheets option allows you to choose whether the platform automatically approves the timesheets being imported or whether they need to go through your organisation's timesheet approval workflow.

  7. Click the Import button.
    Showing the Import button highlighted

    Helpful Hint

    You will now see on your screen a status message showing the successful uploading of your custom timesheet data file onto your payroll platform.

    Showing a successful upload screen

Further Information

Supported column types
Column Name Required Notes
Break end.   Used to specify when the break is finished.
Break start.   Used to specify when the break started.
Category ID.   The pay category or leave category associated with this time sheet line.
Column Name.   Description.
Comments.   Any notes associated with this time sheet line.
Employee ID   The Employee ID associated with this time sheet line.
Location ID   The Location ID associated with this time sheet line.
Rate   The rate you pay the employee for each earnings line.
Time in.   Used to specify when this time sheet line started. The platform will include this information in the notes for this timesheet line.
Time out.   Used to specify when this time sheet line finishes. The platform will include this information in the notes for this timesheet line.
Type.  

Used to specify if this line is a leave line or a pay category line. Valid values are:

  • L: Denotes a leave line.
  • P: Denotes a pay category line
Units.  

The units that need adding to this time sheet line. You will need to specify units in hours for hourly earnings lines.

Explore related content

  • Payroll Platform: Employee Pay Rates This feature allows you to add an additional earnings line to an employee's payroll employee file and specify details such as the pay category, the earnings per run, and the super rate.
  • Payroll Locations This feature allows you to add a new location with the ability to specify its name, state, and general ledger code. The locations you add, and then assign to an employee, will enable you to report on the labour costs of each location.
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