Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following Payroll plans: Standard, Premium
Question
Why is the payroll classic platform showing an incorrect name for the person who approved leave requests and detail changes?
Availability
| HR Plan: | Free | Standard | Premium | Platinum |
| Payroll Plan: | Standard | Premium | ||
| User Access: | Employee | Manager | Admin |
We base the default access level on a per user basis and whether they have view, edit and delete access and excluding any changes made via our Custom Security feature.
Answer
The approver name reflected on the payroll classic platform will depend on where the leave request was submitted or where the detail change was made. There are two scenarios you may encounter:
For this scenario, let's say the leave request was directly submitted on the payroll classic platform. The "Approved by:" field will display the name of the person who granted the approval.
You can see this information by hovering over the "APPROVED" tag.
In the image below, the leave request is for employee Eren Ackerman. Admin Gabriella Adelyne Alicaya approved the request directly on the payroll classic platform.
For this scenario, let's say the leave request was submitted on Employment Hero. Once this leave information syncs through to the payroll classic platform, the "Approved by:" field will display the name of the person who completed the initial integration between your organisation's Employment Hero and payroll classic platforms.
In cases like this, Employment Hero will be your source of truth.
Example 1: Leave request made on Employment Hero
Let us take an example where admin Gabriella Adelyne Alicaya approved a leave request for employee Eren Ackerman on Employment Hero.
On Employment Hero, the "Approved by:" field shows admin Gabriella Adelyne Alicaya. But when this information syncs through to the payroll classic platform, the "Approved by:" field will display admin Casper Claude.
Casper Claude is the one who completed the initial integration between this organisation's Employment Hero and payroll classic platforms. He will appear as the approver, even though he was not the one who approved the leave request.
Example 2: Pay details change made on Employment Hero
The same happens for detail changes made on Employment Hero. On Employment Hero, you will see the name of the person who granted the approval, but the payroll classic platform will show the email account of the person who completed the initial integration for the organisation.
In this example, admin Gabriella Alicaya changed the pay details for employee Armin Jaeger. On Employment Hero, the "Who did it?" column (in the Audit Trail tab in the Employee File) will show the name of the person who made the change.
But on the payroll classic platform, the "Change made by" field will display the email of the person who made the integration. You will see here the email address of Casper Claude, the person who completed the integration for this organisation.
Explore related content
- Manage leave categories for payroll classic-connected orgs This feature lets you synchronise the leave categories created on your payroll classic platform and make them selectable in Employment Hero.
- Manage my expense claims for payroll-classic connected orgs This feature lets you send an expense request for approval, with the ability to specify the date of purchase, amount paid, and supplier.