Below are the steps to change an employee's employment details, including things like job title, manager, start date, company email, company mobile etc.

1. Log into Employment Hero.
2. Click the  People option on the left-hand side menu.
3. Click the Employees List option.
4. Select the employee whose details you need to update.
5. In the Employment Records tab, click the Employment Details tab.
6. Click the Edit button.
7. Edit the following fields:

   • Employing entity

     Helpful Hint

     Here, you can assign your employees to an employing entity. To learn how to create a new entity, refer to this article.

   • Employee code
   • Location
   • Primary cost centre

   • Additional cost centres

     Important

     To use the Primary cost centre and Additional cost centre fields, you will require a connection to Employment Hero Payroll.

     Additional cost centres allow an employee to access a location that is not their primary cost centre. For example, when submitting a timesheet, it provides the employee with their primary and additional cost centre.

   • Employment type

   • Job title

     Important

     To edit Employment type and Job title, go to the employee's Employment history tab. To read more about the Employment History feature, refer to this article.

   • Primary manager

     Important

     If Employment Hero is showing the same employee multiple times in the drop-down, this means there are duplicate employees on Employment Hero. To learn how to correct this error, refer to this article.

   • Secondary manager
   • Start date
   • Termination date
   • Probation length
   • Company email
   • Company mobile
   • Company landline

   • Teams

     Helpful Hint

     If you have assigned a team to a custom security group, Employment Hero will automatically apply this security group to any new employees assigned to the team. To learn more about this feature, refer to this article.

8. Click the Save button.
    

Here you can choose to bulk-upload employee information using an Employment Hero CSV template.

1. Log in to Employment Hero.
2. Click the  People option on the left-hand side menu.
3. Click on the Import Employees option.
4. Select the Update Employee Employment Details Template option.
5. When you download the CSV template, choose whether you want the CSV template to contain the existing employee information within it.
6. When you download the CSV template, choose whether you want the CSV template to contain employee information for terminated employees.
7. Click on the Download button.
8. Add your employee information to the CSV template. 
9. Either drag and drop your file or click the Upload Box and select your file.
10. Click Yes on the import file pop-up box.
11. Next, map your data by ensuring that your CSV template columns match the correct Employment Hero fields. 
12. Click the Continue button.

13. Your employee fields will now be updated. Click on Go to Employees Page to view the updated employee files.

     

1. Select the People menu
2. Select the Employee List submenu.
3. Select the employee that needs ‌their start date needs to be edited.
4. In the Employment Records tab, click the Employment Details tab.
5. Click the Edit button.
6. Click the Start Date box, then use the date selector to enter the employee's start date.

7. Click the Save button.

    

To remove a team, just follow these steps in the Employee File screen:

1. Select the People menu
2. Select the Employee List submenu.
3. Select the employee who needs their team details need to be edited
4. In the Employment Records tab, click the Employment Details tab.
5. Click the Edit button.
6. Click on the Teams (Optional) dropdown.
7. Click the team you want to remove.
8. After that, click the Save button.
    

Below is a list of the details you can change for an employee within their Employment Details section:

• Employing entity
• Employee code
• Location
• Primary cost centre
• Additional cost centre
• Employment type
• Job title
• Primary manager
• Secondary manager
• Start date
• Termination date
• Length of probation
• Company email
• Company mobile
• Company landline
• Teams