Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following users: Manager, Admin, Owner
Work Sites & Positions Rota: This feature is available for customers using the advanced Rota system with work sites and positions.
Booked Time Off Cost allows employers to include the cost of paid time off directly in the rota for more accurate labour cost visibility and budget planning.
When enabled, paid time off days that appear in the rota, such as annual time off, will display a monetary cost and contribute to total rota costs. This helps managers better understand the true cost of staffing, even when employees are not working but are still being paid. By default, Booked Time Off Cost is turned off, so existing rotas and budgets are not impacted unless the feature is enabled.
Getting started
Enable booked time off cost
Booked time off costs only apply to entitlement-based time off categories, and employees must be using timesheets to submit all work in the pay run details settings.
- Click the Time menu.
- Under Rotas, click the Rota Management submenu.
- Click the Settings button (gear icon).
- Click Shift Settings.
- Under Shift Cost, switch on Include booked time off to rota and timesheet costs. The feature is turned on if the button is purple, as shown in the image below.
Further information
How booked time off cost appears on the rota
When Booked Time Off Cost is enabled, paid time off entries will appear in the rota with an associated cost.
How booked time off cost is calculated
- Booked time off cost is only shown for employees who use timesheets and applies to entitlement-based time off categories only.
- Time off cost is calculated using the employee’s working hours (standard or custom hours, based on their employee settings) and their applicable pay rate.