Available for the following plans: Lite, Plus, Engage, Elite, Unlimited
Available for the following HR classic plan: Standard, Premium, Platinum
Available for the following User Access levels: Admin
Helpful hint
The Headcount Report includes both employees and contractors in its data. The term personnel refers to both company employees and contractors.
As an organisation, a core component of your business is your personnel that you may employ either on a casual, part-time, or full-time basis, as well as contractors you engage. The number of personnel in your organisation can change as ongoing projects close out and your business expands or contracts, making personnel management a core component of your organisation.
The Headcount Reporting feature allows you to create a report that you can use to analyse what your headcount was at a specific date broken down by their employment type and location. You can also use this feature to download a CSV file of the data, enabling you to load the report into a CSV-supported program like Microsoft Excel.
Getting started
Important
The Headcount Report uses different Start Date fields depending on personnel type:
- For employees, the report uses the Start Date field in the Employment Details feature
- For contractors, it uses the Start Date field in the Job Details feature
This means personnel will not appear in the Headcount Report if they have a future start date.
- Click the Reports menu.
- Click the People tab.
- Click the Headcount Reports box.
- Refine your search based on the following:
- Personnel
- Active Headcount On
- Employment Type
- Contract Type
- Employment Status
- Personnel Type
- Location
- Team
- Entity
- Click the Filter button.
- You can scroll down to see both a graph and a table headcount view.
Data management
Important
The Headcount Report uses different Start Date fields depending on personnel type:
- For employees, the report uses the Start Date field in the Employment Details feature
- For contractors, it uses the Start Date field in the Job Details feature
This means personnel will not appear in the Headcount Report if they have a future start date.
- Click the Reports menu.
- Click the People tab.
- Click the Headcount Reports box.
- Refine your search based on the following:
- Personnel
- Active Headcount On
- Employment Type
- Contract Type
- Employment Status
- Personnel Type
- Location
- Team
- Entity
- Click the Filter button.
- Click the Download CSV button.
Explore related content
- How do I create a tenure report? This feature allows you to create a report on the tenure of the employees within your organisation.
- How do I create an employee termination report? This feature allows you to create a report on your organisation's terminated employees.