Approve and manage timesheets

1. Log into your Employment Hero HR platform.
2. Click the Time menu.
3. Click Timesheet Management.
4. Click on the timesheet you want to approve.
5. In the side panel, click Approve.
6. Confirm the action when prompted.

Note: You can approve timesheets with Pending, Declined, or Absent status. This action processes the timesheet for payroll.

1. Log into your Employment Hero HR platform.
2. Click the Time menu.
3. Click Timesheet Management.
4. Click on a timesheet that is linked to a rostered shift.
5. In the side panel, click Approve as Rostered.
6. The timesheet will automatically populate with:
   • Rostered shift start and end times
   • Scheduled work site
   • Assigned position
   • Any other relevant rostered details
7. Confirm the approval.

Important: This action is only available when the timesheet is linked to a rostered shift. For Partial timesheets, the shift time must have elapsed before this option appears.

Managers and admins can add a clock-out time to an employee's timesheet when they forget to end ‌their shift.

1. Click Time in the left-hand side menu.
2. Under Timesheets, click Timesheet Management.
3. Locate the timesheet you need to add an end time to. This will have a purple tag that says "Clocked In."
4. Click the three dots button (...) for this timesheet.
5. Click Edit.
6. In the Edit Timesheet Entry side panel, input their clock-out time in the End Time field.
7. Click the Update button. After updating, the timesheet status will change to a green tag that says "Approved."

1. Log into your Employment Hero HR platform.
2. Click the Time menu.
3. Click Timesheet Management.
4. Click on the timesheet you want to decline.
5. In the side panel, click Decline.
6. Add a reason for declining (if prompted).
7. Confirm the action.

Use this action when timesheets need correction, have incorrect information, or require employee attention before approval. Declined timesheets return to the employee for revision.

1. Log into your Employment Hero HR platform.
2. Click the Time menu.
3. Click Timesheet Management.
4. Select multiple timesheets using the checkboxes.
5. Click the Approve bulk action button (appears when all selected timesheets can be approved).
6. Review the confirmation modal showing how many timesheets will be affected.
7. Click Confirm to approve all selected timesheets.

Note: The bulk approve button only appears when ALL selected timesheets meet the criteria for approval.

1. Log into your Employment Hero HR platform.
2. Click the Time menu.
3. Click Timesheet Management.
4. Select multiple timesheets that are linked to rostered shifts using the checkboxes.
5. Click the Approve as Rostered bulk action button.
6. Review the confirmation modal.
7. Click Confirm to approve all selected timesheets using their rostered shift details.

This action will only appear when ALL selected timesheets are linked to rostered shifts and meet the timing requirements.

1. Log into your Employment Hero HR platform.
2. Click the Time menu.
3. Click Timesheet Management.
4. Select multiple timesheets using the checkboxes.
5. Click the Decline bulk action button.
6. Add a reason for declining (if prompted).
7. Review the confirmation modal.
8. Click Confirm to decline all selected timesheets.

Use this when multiple timesheets require employee attention or correction before they can be approved.

Different actions are available based on timesheet status:

• Approve/Decline: Available for Approved, Declined, Absent, and Pending timesheets
• Approve as Rostered: Available for Approved, Pending, Declined, Absent, and Partial timesheets (only when linked to a rostered shift)
• Delete: Available for Approved, Declined, Pending, and Partial timesheets, but only if shift time has passed by at least 24 hours. Absent timesheets cannot be deleted directly. To delete one, see Adding, editing and deleting timesheets

Note: For Partial timesheets, "Approve as Rostered" only becomes available after the scheduled shift time has elapsed.

Individual actions:

• Access actions directly within each timesheet entry
• Available based on individual timesheet status and eligibility
• Immediate processing without confirmation modals

Bulk actions:

• Process multiple timesheets simultaneously
• Buttons only appear when ALL selected timesheets meet the criteria
• Include confirmation modals to prevent accidental changes
• Show how many timesheets will be affected

For bulk actions to be available:

• Status compatibility: All selected timesheets must have compatible statuses for the chosen action
• Link requirements: For "Approve as Rostered", all selected timesheets must be linked to rostered shifts
• Timing requirements: For Partial timesheets, shift times must have elapsed
• Processing status: Processed timesheets cannot be included in bulk actions

If any selected timesheet doesn't meet the criteria, the bulk action button won't appear.

All bulk actions include confirmation modals that show:

• Action summary: What action will be performed
• Affected count: How many timesheets will be processed
• Impact preview: What will happen to the selected timesheets
• Confirmation options: Proceed or cancel the bulk action

This protection ensures you can review the impact before making changes to multiple timesheets.