The newly added gender pay gap data report is located within HMRC Reporting. The report is required by law for all companies with more than 250 employees. The report within Employment Hero Payroll allows users to extract the necessary data to prepare their report. The platform will not provide the calculations for the final report.
Availability
| HR Plan: | Standard | Premium | Platinum |
| Payroll Plan: | Standard | Premium | |
The table below shows which user types, including employees, managers and admins, have access to the Gender Pay Gap Data reporting feature.
| User Access: | Employee | Manager | Admin |
We base the default access level on a per user basis and whether they have view, edit and delete access and excluding any changes made via our Custom Security feature.
Getting Started
The following will tell you how to use this feature to gather the correct data using this feature in the Employment Hero Payroll platform.
- Log in to your payroll account here.
- Click on Reporting.
- Under HMRC Reporting, click on Gender Pay Gap Data report.
- Here you can select what data you want: your snapshot date and the pay schedules, employees, along with what pay categories and bonus and salary sacrifice options.
- Tick the box if you want to save these settings for future reports.
- Click Run report for the report data to be shown on screen, or download to download it as an Excel spreadsheet.
Maintain
Here we will take you through the interpretation and maintenance of the data. Whatever the date entered in the Snapshot field, the platform will determine all 'live' employees as at that date, it will then find any relevant pay runs for each pay schedule, which contains the snapshot date within the pay period starting and ending dates.
- When you have run a report, the report shows males in blue and females in pink. For each relevant employee found at the snapshot date, the platform will calculate the total pay incl. bonus in the snapshot period by adding the value of any pay categories selected in the Ordinary pay categories field of the report options, plus the value of the Bonus pay categories selected, minus any Salary sacrifice deductions selected in the report options section.
- If an employee was not included in any of the relevant pay periods, or has no pay in the specified pay categories, the report will show a zero.
- The report will look back 12 months from the selected pay runs to find the gross value of the annual bonus.
- And add up any pay categories selected by the user in the bonus pay categories field of the report options in the 12 month period.
- If highlighted in yellow, the employee's total pay includes one or more platform pay categories selected in the report options.