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Create and manually apply leave requests in a pay run on Payroll classic

Updated

Available for the following Payroll classic plans: Standard, Premium

The Pay Run Leave Request allows you to add additional leave requests for an employee during the pay run. You can also use this feature to delete previously applied employees taken leave lines. A pay run needs creating first, before you can add or remove an employee's taken leave lines. For details on how to create a pay run, refer to the following article.

Getting started

Apply leave request

Helpful Hint

If an employee changes their leave dates during a pay run and you approve of the change, you can follow this process to apply the leave request.

  1. Click the Pay Run menu.
  2. Click on a pay run that needs a leave request applied.
  3. Click on the Leave Requests tab.
  4. Complete the following fields:
    • From date.
    • To date.
    • Units.
  5. Click the Actions button.
  6. Click the Apply button.
Manually apply leave request

Important

It is necessary to manually apply a leave request when an employee's leave request has already been partially applied, but adjustments are needed after the fact.

For instance, if an employee initially requests a fortnight of leave but returns from leave early, the remainder of their leave can be marked as Applied Manually. This ensures accurate adjustments without affecting the employee's leave balance.

  1. Click the Pay Run menu.
  2. Click on a pay run that needs a leave request applied.
  3. Click on the Leave Requests tab.
  4. Click the Actions button.
  5. Click the Mark as Applied Manually button.
Bulk apply leave requests
  1. Click the Pay Run menu.
  2. Click on a pay run that needs leave requests applied in bulk.
  3. Click on the Leave Requests tab.
  4. Complete the following fields:
    • Employee selection tick box.
    • First day.
    • Last day.
    • Units to apply.
  5. Click the Bulk Apply button.
  6. Click the OK button.

Remove data

Delete leave request

Helpful Hint

If an employee changes their leave dates during a pay run but you do not approve of the change, you can follow this process to delete the leave request.

  1. Click the Pay Run menu.
  2. Click on the pay run that needs an employee taken leave line removed.
  3. Click on the employee name to have the employee taken leave line removed.
  4. Click the Delete button next to the leave that requires removal.
  5. Click the Delete button.
Remove manually applied leave request
  1. Click the Pay Run menu.
  2. Click on a pay run that needs a manually applied leave request removed.
  3. Click on the Leave Requests tab.
  4. Click the Actions button.
  5. Click the Undo button.

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