If you require to terminate an employee and there will be a termination payment or current pay or outstanding annual leave payments to be made then we recommend that the employee is terminated through the pay run.
These articles will assist with this
- Terminating an employee in the pay run - click here
- Paying termination payments - click here
If however you wish to terminate the employee through the employee's details then if you go into the 'Details' section under the 'Employee Settings'.
At the bottom of the page you will see the 'Terminate Employee' button.
If you then click on the button the following pop up box will appear and if you wish to proceed after reading the text then enter the termination date for the employee. If you wish to report the termination to HMRC then leave the 'Report on next full payment submission' tick box ticked.
When you then click on the 'Terminate' button you will see the employee's details have been updated to include the termination date.
When you create your next pay run the employee will be brought into the pay run.
As there is no payment due, when you finalise the pay run and submit your FPS to HMRC the employee will be included informing HMRC of their termination date.
If at this stage you decide that a payment has to be made to the terminated employee you can click on the 'Include in pay run' button and manually add in the appropriate payments due.
However as stated previously if payments are due we strongly recommend terminating the employee from within the pay run as explained in the articles linked at the top of this article.