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Add and manage Bank (Public) Holidays

Updated

Available for the following plans: Lite, Plus, Essentials, Engage, Elite, Unlimited 
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following User Access level: Admin   

Bank holiday calendars in Employment Hero ensure your employees can submit accurate time off requests based on the holidays that apply to their specific location. You can set up both standard bank holiday calendars (automatically populated based on country) and custom calendars for organisation-specific holidays. These calendars are linked to your locations, enabling location-specific holiday management across your workforce.

Helpful Hint

Bank holidays are referred to as bank holidays in Employment Hero.

Getting started

Add standard bank holidays calendar
  1. Log in to Employment Hero. 
  2. Click the Settings menu option on the left-hand side navigation.
  3. In the Time & Attendance section, click Bank Holidays.
  4. Click the Add New Calendar button.
  5. Click the Standard Bank Holiday Calendar tick box.
  6. Complete the following fields.
    • Name.
    • Locations.
    • Standard bank holiday calendar.
  7. Click the Submit button at the bottom of the page.
    Screenshot of the HR Platform showing the button to select to add a new bank holiday calendar. 
Add custom bank holidays calendar
  1. Log in to Employment Hero. 
  2. Click the Settings menu option on the left-hand side navigation.
  3. In the Time & Attendance section, click bank holidays.
  4. Click the Add New Calendar button.
    Screenshot of the HR Platform showing the button to select to add a new bank holiday calendar.
  5. Click the Custom Holiday Calendar tick box.
    Custom Holiday (1).jpg
  6. Complete the following fields:
    • Name.
    • Locations.
    • Year.

  7. Click the Add New button to enter your custom bank holiday.
     

    Helpful Hint

    Click the Remove button to delete a custom calendar entry.

  8. Click the Submit button.
    Submit Border True.jpg 

Managing bank holiday calendars

Edit custom bank holidays calendar
  1. Log in to Employment Hero. 
  2. Click the Settings menu option on the left-hand side navigation.
  3. In the Time & Attendance section, click bank holidays.
  4. Click the Actions button.
  5. Click the Edit button.
    Screenshot of the HR Platform highlighting the edit button that helps you edit existing custom bank holiday calendars. 

  6. Make the required changes and click the Submit button
     

    Warning

    When editing a bank holiday calendar, Employment Hero will prevent you from removing any holiday date that has a time off request attached to it, which you can see when the platform greys out a bank holiday date.

    Screenshot of the HR Platform highlighting the Submit button that allows you to edit your Bank Holiday Calendar.
     

Deleting a bank holiday calendar

Warning

When deleting a bank holiday calendar, we will prevent you from removing this entry if any holiday date within the calendar has a time off request attached to it. You can see this info as the platform will grey out a bank holiday date that is in use.

  1. Log in to Employment Hero. 
  2. Click the Settings menu option on the left-hand side navigation.
  3. In the Time & Attendance section, click bank holidays.
  4. Click the Actions button.
  5. Click the Delete button.
  6. Click the Confirm button.
    Calendar Delete (1).jpg 

Control how bank holidays are displayed in time off calendars

Update calendar display settings
  1. Click the Settings menu.
  2. In the Time & Attendance section, click Bank Holidays.
  3. Toggle the "Show bank holidays on time off calendars" option on or off to control whether bank holidays are displayed in time off calendars.
    Time off settings (1).jpg
  4. Change the "Bank Holiday Colour" to control the colour by which bank holidays are displayed on time off calendars.

Note

These changes affect all bank holiday calendars across the time off calendars in the Time off Management and My Time off, as well as the Time off Calendar widget in your dashboard.

Frequently asked questions

Is it possible to access standard bank holiday calendars for multiple countries? 

At this stage, only the Standard Bank Holiday Calendars for your organisation's original country use on your platform are available. For example, if you set up your original country as Australia, you will only be able to access the Australian standard bank holiday calendar. This remains the case even if you later add a New Zealand country location to your platform.

Are custom bank holiday calendars updated every year?

For any custom bank holiday calendars, these will need to be updated every year, as they are not auto-updated by the platform.

What if multiple bank holiday calendars are linked to a particular location?

Where multiple bank holiday calendars have been set up and linked to a particular location, all the bank holidays combined within both calendars will apply to the employees who are classified under that location.

How will newly created bank holidays affect employee time off requests?

Newly created bank holidays will only be applied to any future time off requests that have not yet been submitted by employees.

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