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Request statutory leave

Updated

Available for the following plans: Employment Plus, Employment Unlimited
Available for the following user access levels: Employee, Manager, Admin

Statutory requests for leave allow employees to take legally entitled leave for situations such as maternity, paternity, adoption, bereavement, and sickness.

To streamline this process, Employment Hero automatically provides statutory leave types, aligning requests with payroll requirements. Employees can submit requests through a dedicated form, ensuring compliance with relevant regulations and reducing manual administrative work for HR teams. This helps businesses manage employee leave efficiently while ensuring accurate payroll processing.

Helpful Hint

The statutory leave types will automatically appear in your leave categories Employment Hero account. The statutory leave types will appear with a purple System tag next to them.

This article explains how to:

 

 

Create settings for statutory sick leave type

How to add custom fields to your statutory sick leave reason
  1. Log into Employment Hero. 
  2. On the left-hand side menu, click Settings.
  3. Click Leave Settings.
  4. On the Statutory sick leave type, click the three dots (...).
    leave catgory click on sick leave 3 dots on right hand side
  5. Click the Edit button.
    sick leave click on edit
  6. On the Edit Sick pop-up box, tick the Leave Reason Required checkbox if you want there to be a mandatory reason for the sickness leave.
  7. Tick or leave the remaining checkboxes as required.
  8. Click the Save button.
    after adding leave reasons click on save

How to request statutory leave

Request statutory adoption leave
    1. Log into Employment Hero. 
    2. On the main menu, select Time.
    3. On the submenu, select Leave Management.
    4. Click the + Add New Leave Request button.
      AIO UK click on add new leave request
    5. In the Who is this leave request for? field, select either Individual, Multiple employees, or Everyone.
    6. In the Personnel field, select the individual(s) taking leave. 
    7. In the Leave type field, select Adoption.
      in leave type, select adoption from the drop down menu
    8. In the Leave Duration field, select either Half day, Full day, or Multiple days.
      adoption leave add duration
    9. In the End Date field, enter the last date of the leave.
      adoption leave add end date
    10. In the Is this a surrogacy adoption? field, tick the check box if a surrogacy adoption applies. (When this is ticked, the field beside Start date will say Baby Due date rather than Matching Date.)
      AIO UK adoption leave request modal surrogacy check box
    11. In the Start date field, enter the first day of the leave.
    12. Enter the matching date of the adoption in the Matching date field, or enter the baby’s due date in the Baby Due date field. (The field name will depend on whether you ticked the checkbox in step 10.)UK adoption leave request modal start date baby due date or matching date
    13. (Optional) In the Note field, add any notes regarding the leave. 
    14. (Optional) Click the Add document button and select one or more files as supporting documentation.
    15. Click the Approve button.adoption leave request modal click on approve
Request statutory maternity leave
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Leave Management.
  4. Click the + Add New leave Request button.
    AIO UK click on add new leave request
  5. In the Who is this leave request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking leave. 
  7. In the Leave type field, select Maternity.
    maternity leave modal select maternity from the drop down menu
  8. In the Start Date field, enter the first day of the leave.
  9. In the Leave Duration field, select either Half day, Full day, or Multiple days.
    maternity leave add leave duration
  10. In the End date field, enter the last day of the leave.
    maternity leave add end date
  11. In the Start date field, enter the date the leave starts.
  12. In the Baby Due Date field, select the date the baby is due.
    maternity leave modal select start date and baby due date
  13. (Optional) In the Note field, add any notes regarding the leave. 
  14. (Optional) Click the Add document button and select one or more files as supporting documentation.
  15. Click the Approve button.maternity leave modal click approve
Request statutory neonatal care leave
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Leave Management.
  4. Click the + Add New Leave Request.
    AIO UK click on add new leave request
  5. In the Who is this leave request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking leave. 
  7. In the Leave type field, select Neonatal care.
    select Neonatal Care Leave type
  8. In the Start Date field, enter the first day of the leave.
  9. In the Leave Duration field, select either Half day, Full day, or Multiple days.
  10. In the End date field, add the last day of your leave request.
  11. In the Baby Due date field, add your baby's due date.
  12. (Optional) In the Note field, add any notes regarding the leave. 
  13. (Optional) Click the Add document button and select one or more files as supporting documentation.
  14. Click the Approve button.
    Neonatal Care Leave click approve button
Request statutory paternity leave
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Leave Management.
  4. Click the + Add New Leave Request.
    AIO UK click on add new leave request
  5. In the Who is this leave request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking leave.
  7. In the Leave type field, select Paternity.
    paternity leave type
  8. In the Is this an adoption? field, tick the checkbox if an adoption applies. (When this is ticked, the field beside Start date will say Matching Date rather than Baby Due date.)
    aternity leave is this an adoption
  9. In the Start Date field, enter the first day of the leave.
  10. In the Leave Duration field, select either Half day, Full day, or Multiple days.
    paternity leave leave duration
  11. In the End Date field, select the last day of the leave.
    paternity leave end date
  12. In the Baby Due Date field, select the date the baby is due.
    paternity leave start date
  13. (Optional) In the Note field, add any notes regarding the leave. 
  14. (Optional) Click the Add document button and select one or more files as supporting documentation.
  15. Click the Approve button. paternity leave click approve
Request statutory parental bereavement leave
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Leave Management.
  4. Click the + Add New Leave Request button.
    AIO UK click on add new leave request
  5. In the Who is this leave request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, enter the individual(s) taking the leave. 
  7. In the Leave type field, select Parental Bereavement.
    parental bereavement leave leave type
  8. In the Start Date field, enter the first day of the leave.
  9. In the Leave Duration field, select either Half day, Full day, or Multiple days.
    parental bereavement duration
  10. In the End Date field, enter last day of the leave.
    parental bereavement end date
  11. In the Date of child loss field, enter the date that applies.
    date of child loss
  12. (Optional) In the Note field, add any notes about the leave. 
  13. (Optional) Click the Add document button and select one or more files as supporting documentation.
  14. Click the Approve button.
    parental bereavement leave add start and death date
Request statutory sick leave
  1. Log into Employment Hero. 
  2. On the main menu, select Time.
  3. On the submenu, select Leave Management.
  4. Click the + Add New Leave Request button.
    AIO UK click on add new leave request
  5. In the Who is this leave request for? field, select either Individual, Multiple employees, or Everyone.
  6. In the Personnel field, select the individual(s) taking leave.
  7. In the Leave type field, select Sick.
    statutory leave sick leave type
  8. In the leave Reason field, choose the leave type from the drop-down menu.
    statutory leave sick leave reason
  9. In the Start Date field, enter the first day of the leave.
  10. In the Leave Duration field, select either Half day, Full day, or Multiple days.
    sick leave add duration
  11. In the End Date field, enter the last day of the leave.
    add sick leave end date
  12. (Optional) In the Note field, add any notes regarding the leave. 
  13. (Optional) Click the Add document button and select one or more files as supporting documentation.
  14. Click the Approve button. statutory leave sick leave click approve

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