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How do I set up an statutory maternity pay (SMP) for employees on Payroll classic?

Updated

Available for the following Payroll classic plans: Essentials, Standard, Premium

As an organisation, you have eligible employees who can take up to 52 weeks maternity leave as part of the UK's Statutory Maternity Pay (SMP). The first 26 weeks fall under Ordinary Maternity Leave, while the last 26 weeks fall under Additional Maternity Leave. While the earliest that an employee can take this leave is 11 weeks before the expected week of childbirth, unless the baby is born early.

The Employee Statutory Maternity Pay feature allows you to set up an employee's SMP payment and choose the category, the date the inclusion starts on and the amount. You can also use this feature to edit any information entered previously and delete a record that is no longer required.

Getting started

Adding a statutory maternity pay
  1. Click the Employee menu.
  2. Click the List submenu.
  3. Click on the employee who needs a statutory maternity pay created.
  4. Click the Statutory Payment button.
  5. Click the Add button.
    Maternity__UK__1.jpg
  6. In the Select Statutory Leave Category drop-down, select the Statutory Maternity Leave option.
  7. Complete the following fields:
    • Start date.
    • Baby due date.
    • Weeks payable.
    • Weeks already paid.
    • Calculation type:
      • Weekly payments.
      • Align with pay period.
    • Offsdt SMP.
    • Advanced settings:
      • Set employer to pension protection.
      • Do not pay.
      • Pay lump sum.
      • SMP adjust
    •  Attachments.
    • Notes.
  8. Scroll down the page and click the Save button.
    Maternity__UK__2.jpg

Maintain

Payment record: Download PDF
  1. Click the Employee menu.
  2. Click the List submenu.
  3. Click on the employee who needs a statutory maternity pay downloaded.
  4. Click the Statutory Payment button.
  5. Click the Payment Record button.
  6. Click the Download PDF button.
    Maternity__UK__3.jpg
Payment record: Publish to employee profile
  1. Click the Employee menu.
  2. Click the List submenu.
  3. Click on the employee who needs a statutory maternity pay published.
  4. Click the Statutory Payment button.
  5. Click the Payment Record button.
  6. Click the Publish to Employee Profile button.
    Maternity__UK__4.jpg
Editing a statutory maternity pay
  1. Click the Employee menu.
  2. Click the List submenu.
  3. Click on the employee who needs a statutory maternity pay edited.
  4. Click the Statutory Payment button.
  5. Click the Edit button.
    Maternity__UK__5.jpg
  6. Make the required changes and click the Save button.
    Maternity__UK__6.jpg
Deleting a statutory maternity pay
  1. Click the Employee menu.
  2. Click the List submenu.
  3. Click on the employee who needs a statutory maternity pay deleted.
  4. Click the Statutory Payment button.
  5. Click the Delete button.
    Maternity__UK__7.jpg
  6. Click the OK button.
    Maternity__UK__8.jpg

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