1. Log into your Payroll platform.
2. Click the   Employee menu.
3. Click the List submenu.
4. Click on the employee who needs a deduction created.
5. Click the   Pay Run Inclusions button.
6. Click the Add button.
   
7. Complete the following fields:
8. Complete the following fields:
   • Deduction category:
     • Pre-tax deduction.
     • Pension salary sacrifice.
     • Post-tax deduction.
   • Amount (per pay run):
     • Fixed.
     • Percentage.
   • This deduction should be:
     • Paid manually.
     • Paid to bank account.
     • Paid to a pension scheme.
   • Preserved earnings:
     • Never.
     • Once a minimum net earnings limit has been reached.
     • Once a percentage of net earnings has been reached.
   • Notes.
   • When should this pay run inclusion start:
     • Today.
     • On the following date.
   • When should this pay run inclusion expire:
     • Never.
     • On the following date.
     • After the following amount has been reached.
9. Click the Save button.
   

1. Log into your Payroll platform.
2. Click the   Employee menu.
3. Click the List submenu.
4. Click on the employee who needs a deduction edited.
5. Click the   Pay Run Inclusions button.
6. Click   button.
   
7. Make the required changes and click the Save button.
   

1. Log into your Payroll platform.
2. Click the   Employee menu.
3. Click the List submenu.
4. Click on the employee who needs a deduction deleted.
5. Click the   Pay Run Inclusions button.
6. Click the    button.
   
7. Click the OK button.
   

Preserved earnings is defined as the minimum net earnings an employee MUST be paid before a deduction amount can be applied in the pay run. For example, an employee could have a garnishee order but part of the order includes that the employee's net pay cannot be reduced to less than £300 per week as a result of the garnishee order. To set this up of example, you would:

(a) Preserved earnings: select 'Once a minimum net earnings limit has been reached';

(b) Preserved earnings amount: enter 350;

(c) If the amount is not reached: here you can choose to have none or only part of the deduction amount processed in the pay run;

(d) Carry forward unpaid deduction amounts: here you can choose whether or not you want any unpaid deduction amounts to be carried over to following pay runs. For example, say an employee’s recurring deduction amount was fixed at £100 per pay run but only £50 was deducted in the pay run. If you choose to carry forward the unpaid deduction amount, the unpaid £50 will be carried over and a total of £150 will be deducted in the following pay run. If you choose not to carry it over, the unpaid £50 deduction amount will be disregarded and in the following pay run only the recurring £100 will be deducted.

(e) Carry forward unused preserved earnings: here you can choose whether or not you want any preserved earnings that are paid below the preserved earnings carried forward. For example, an employee has preserved earnings set at £300. In one pay run the employee is only paid £200 in net earnings. If this setting is ticked, the difference of £100 will be carried over so that the preserved earnings for the next pay run will be £400.