Set up a salary sacrifice for an employee

This article explains how to set up a salary sacrifice, which is a deduction started by the employee and set up as a deduction. The salary sacrifice is set up from the Pay Run Settings section of the employee record.

Salary sacrifice is a deduction initiated by the employee and is set up as a deduction. To set up a salary sacrifice you will need to:

Go to the employee record for the employee that you want to create the salary sacrifice for and under the 'Pay Run Settings' section click 'Pay Run Inclusions' > click on 'Add' on the right side of 'Deductions'.

You will see the following page where you will need to complete the following details:

• Select Salary Sacrifice Pension from the drop down menu under 'deduction category'.
• Enter the deduction amount to be applied per pay run. It can be a 'Fixed amount' or a  'Percentage of Gross'. If you chose fixed amount you will need to enter the fixed amount in £'s and if you choose percentage of gross you will need to enter the percentage.
• You should set the priority if there is more than one inclusion.
• Select whether the deduction should be paid manually or to a bank account. 
• Select how the preserved earnings should be used from the drop down menu.  Preserved earnings are a fixed pound amount that is used to indicate the minimum amount an employee must be paid before a deduction can be made.
  
  You will have the option to choose 'Never', 'Once a minimum net earnings limit has been reached' or 'Once a percentage of net earnings limit has been reached'.
  
  If you select once a minimum net earnings limit has been reached you will need to enter the preserved earnings amount (per pay run) or once a percentage of net earnings limit has been reached.
  
  You will then need to set what to do if the amount is not reached: Do not pay the deduction or to Pay the deduction up to the preservation limit.
  
  
  You will then have the option to:

  Carry forward unpaid deduction amounts if the preservation limit is not reached
  Current unpaid deduction amount carried forward: £0.00
  or
  
  Carry forward unused preserved earnings if the preservation limit is not reached
  Current preserved earnings carried forward: £0.00

• Apply a note if you would like this deduction to have a note attached on the employee's pay slip.
• Please state when you want this pay run inclusion to start and when it should expire.
• Click save.