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Add Shared Parental Leave and Pay for an employee

Updated

This article outlines the steps to add Shared Parental Leave and Pay for an employee.

For more information about Shared Parental Leave and Pay, please click here.

Shared Parental Leave and Pay
  1. In the ‘Statutory/Occupational Pay’ section of the employee, select ‘Add’:
  2. Select ‘Statutory Shared Parental Pay’:

  3. Enter the start date of the shared parental leave (ShPP): End date: it is not mandatory for this to be completed as once the number of weeks to be paid is entered this will auto populate. Baby Due Date: Enter the date the baby is due – found on the MATB1 form.
    Partners first name, last name and NI number – these are mandatory and will be sent on the first FPS the leave is paid in. Click ‘check eligibility’ – if the employee is not eligible a warning will pop up like the below. Click ‘View log’ for more information.
  4. The system will calculate the Average weekly earnings but you can override this by ticking ‘override’ and entering the amount in the box:
  5. Next you can enter the number of weeks ShPP to be paid including the number of weeks already paid if you have just moved software.
  6. Next, you can choose whether to pay the ShPP in weeks (i.e paid in full weeks in each pay period) or to ‘Align with pay period’ which will pay a number of days ShPP based on the number of days in the pay period.
    Once a number of weeks to be paid has been entered, the system will show a list of payments due:
  7. For instances of leave that are being shared with the partner in blocks, you can utilize the ‘Pay’ tick box by unticking the weeks that should not be paid.
    Note: this is only available when the calculation type is set to ‘Weekly payments’.
    The ‘Offset’ option will offset the ShPP against the basic pay in the pay run. Unticking this will pay ShPP only.
  8. Further down, in the advanced setting section, you can set an employer pension protection amount.
  9. You can add an attachment to the record, such as a copy of the MATB1 form or the employees ShPP form. And you can also add a note.
  10. Once saved, the record of ShPP will look like this:
  11. Clicking on the ‘payment record’ will produce a PDF report of the payments due for the employee.
  12. Once the ShPP has been paid in the pay run you can click on the pen icon next to the line of ShPP:
  13. This will enable you to remove/include weeks of ShPP in the pay run or tick/untick the offset option:
  14. You can add ShPP via the actions button: