Manage Statutory Shared Parental Pay (ShPP) for UK employees

1. Log in to Employment Hero as an Admin.
2. Go to People Employee List and select the employee's name.
3. Navigate to Pay & Compensation Statutory Pay.
4. From the statutory pay dropdown, select Statutory Shared Parental Pay (ShPP). This option appears only for eligible UK employees.
5. Click Add to open the ShPP form.
6. Complete all required fields:
   • Start Date and End Date (date pickers)
   • Baby Due Date (date picker)
   • Partner First Name
   • Partner Surname
   • Partner NI Number (must be a valid UK National Insurance number format)
7. Click Check Eligibility.
   • If eligible, you will see an eligibility result and the calculated Average Weekly Earnings (AWE), rounded to 5 decimal places. You can enable the override option to enter a different AWE if needed.
   • If not eligible, a reason is displayed. You may still save the record if required.
8. If eligible, configure the payment schedule:
   • Weeks Payable (defaults to 37, editable)
   • Weeks Already Paid (enter if applicable)
   • Calculation Type (choose Weekly Payments or Align with Pay Period). Hover over the info icon for an explanation of both options.
   • Optionally tick Offset ShPP to apply offsets to all weeks. You can also toggle Pay and Offset for individual weeks in the payment schedule table.
   • If you select Align with Pay Period, a tooltip appears next to the first pay period end date explaining that payment periods are estimated until the pay run is updated.
9. (Optional) Expand Advanced Settings to:
   • Set Employer Pension Protection and enter a £ amount if required
   • Set HMRC advance funding and enter a £ amount if required
10. (Optional) Attach supporting documents in the Attachments section. You can upload one or more files.
11. (Optional) Add internal notes in the Notes field.
12. Click Save to create the ShPP record. A success message appears, and the record is added to the employee's Statutory Pay history.

1. Log in to Employment Hero as an Admin.
2. Go to People Employee List and select the employee's name.
3. Navigate to Pay & Compensation Statutory Pay.
4. In the Statutory Shared Parental Pay table, find the record you want to manage.
5. To edit a record, click the pencil icon. The form opens with existing details. Make changes as needed and click Save. A success message confirms your changes.
6. To delete a record (only available for records with Pending status), click the trash icon. Confirm deletion in the prompt. The record is removed from the table.
7. To view a processed (read-only) record, click the eye icon. All details are visible but cannot be edited. Click Close to return to the table.
8. If no ShPP records exist, the table displays "No statutory shared parental pay records found" and you can add a new record.

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The form will display an error if the partner's National Insurance number is not in the correct UK format. You must enter a valid NI number to proceed with eligibility checks.

Yes, you can save a ShPP record even if the employee is not eligible. The eligibility result and reason will be shown in the record.