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Manage an employee's salary history

Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following user access level: Admin   

An employee's salary may change because of a promotion, pay review, or yearly raise. This would require updating the information stored within the Employment Hero platform. Update this information to ensure the employee has the right pay details.

You can use the Salary History feature to add an employee's salary details and specify the leave allowance template, leave category and pay schedule that needs applying. You can also use this feature to edit the information if it changes and delete a record if it is no longer required.

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Getting started

  Select which Payroll classic platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll
Creating a salary history
  1. Click the People menu.
  2. Click the Employees List submenu.
  3. Select the employee that needs a salary added.
  4. Click the Pay Details tab.
  5. Click the Salary History tab.
  6. Click the Add Salary. button.
    Add salary.jpg
  7. Complete the following fields:
    • Effective from.
    • Continuous employment date. (optional)
    • Pay rates.
      • Salary or Hourly.
      • Check the box if this is a zero-hour-based employee.
    • Pay rate.
    • IS the employee paid irregularly?
    • NMW/NLW Eligibility.
    • Apprentice.
    • Change reason.
    • Comments.
  8. Click the Save button.

Maintain

  Select which Payroll classic platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll

Availibility

Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following Payroll plans: Essentials, Standard, Premium
Available for the following user access levels: Admin
Editing a salary history
  1. Click the People menu.
  2. Click the Employees List submenu.
  3. Select the employee that needs a salary edited.
  4. Click the Pay Details tab.
  5. Click the Salary History tab.
  6. Click the Action button.
  7. Click the Edit button. 
    Edit salary history.jpg
  8. Make the required changes and then click the Save button.

Deleting a salary history
  1. Click the People menu.
  2. Click the Employees List submenu.
  3. Select the employee that needs a salary deleted.
  4. Click the Pay Details tab.
  5. Click the Salary History tab.
  6. Click the Action button.
  7. Click the Delete button.
    Delete salary history.jpg
  8. Click the OK button.

Further information

Effective date: definition

The effective date is the date the salary change will sync to payroll. Please note the below: 

Employment Hero Payroll

  • Today or a past date will sync as of today’s date. The past date will be stored in HR however, the salary will change in Payroll as of today’s date so any necessary back payments will need to be calculated. 
  • A future date will sync and be applied in payroll as of the future date

Xero

  • If today or a past date is entered in HR, there is an option to sync that to Xero
  • If a future date is added, it will not sync to payroll but trigger an email to payroll admin to manually add that to Xero
Syncing casual employees between HR and Payroll

When filling in salary details for employees in HR platforms connected to EH Payroll, selecting the industrial instrument and classification automatically populates the award rate based on Payroll settings.

For casual employees, the populated pay rate includes casual loading, which is automatically applied in Payroll. If the user doesn’t override the pay rate and enter the hourly rate excluding casual loading in HR, syncing to Payroll will apply the loading again, resulting in double loading.

To avoid this, ensure the hourly pay rate for casual employees is entered excluding casual loading in HR.

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