1. Employment Hero Help Centre (UK)
  2. HR Platform
  3. ...
  4. Personnel
  5. Employees
  6. Employee File
  7. Management

Manage an employee's salary history

James Nixon
Updated
EH Content Team

Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following user access level: Admin   

An employee's salary may change because of a promotion, pay review, or yearly raise. This would require updating the information stored within the HR classic platform. Update this information to ensure the employee has the right pay details in the Payroll classic platform. The HR to Payroll sync for employee file changes is not the same for employee file changes.

You can use the Salary History feature to add an employee's salary details and specify the leave allowance template, leave category and pay schedule that needs applying. You can also use this feature to edit the information if it changes and delete a record if it is no longer required.

Watch a video

View a video demonstration

Getting started

  Select which Payroll classic platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll KeyPay
Creating a salary history
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a salary added.
  4. Click the Pay Details tab.
  5. Click the Salary History tab.
  6. Click the Create a New Salary button.

  7. Complete the following fields:
    • Effective from.
    • Pay rate.
    • NMW/NLW Eligibility.
    • Apprentice.
    • Change reason.
    • Comments.
  8. Click the Save button.

Creating a salary history
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a salary added.
  4. Click the Pay Details tab.
  5. Click the Salary History tab.
  6. Click the Create a New Salary button.

  7. Complete the following fields:
    • Effective from.

    Warning

    This field is the date the new pay rate syncs to your Payroll classic platform, not the date that the new pay rate takes effect. If you update this field between pay-cycles, then you may need to undertake a manual adjustment with in your pay run.

    • Pay rate.
    • Pay category.

    Helpful Hint

    If can not see the correct pay category for this employee, then you will need to update your data from payroll. To read further details on to do this, refer to the following article.

    • Leave allowance template.

    Important

    The leave allowance template provides the public holiday date for each state. So if you select the wrong leave allowance template, it will affect how your employee can apply for and submit leave requests.

    • Pay schedule.
    • NMW/NLW Eligibility.
    • Apprentice.
    • Change reason.
    • Comments.
  8. Click the Save button.

Maintain

  Select which Payroll classic platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll KeyPay

Availibility

Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following Payroll plans: Essentials, Standard, Premium
Available for the following user access levels: Admin
Editing a salary history
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a salary edited.
  4. Click the Pay Details tab.
  5. Click the Salary History tab.
  6. Click the Action button.
  7. Click the Edit button. 

  8. Make the required changes and then click the Save button.

Deleting a salary history
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a salary deleted.
  4. Click the Pay Details tab.
  5. Click the Salary History tab.
  6. Click the Action button.
  7. Click the Delete button.

  8. Click the OK button.

Further information

Effective date: definition

The effective date is the date the salary change will sync to payroll. Please note the below: 

Employment Hero Payroll

  • Today or a past date will sync as of today’s date. The past date will be stored in HR however, the salary will change in Payroll as of today’s date so any necessary back payments will need to be calculated. 
  • A future date will sync and be applied in payroll as of the future date

Xero

  • If today or a past date is entered in HR, there is an option to sync that to Xero
  • If a future date is added, it will not sync to payroll but trigger an email to payroll admin to manually add that to Xero

Explore related content:

Related to:

Was this article helpful?
0 out of 10 found this helpful

Comments

0 comments

Article is closed for comments.