Updating my company employment settings via the HR platform

The Employment settings section allows you to customise your employment settings to suit your business needs. Whether you want to pause emails company-wide, have two-level leave approval enabled, or select your timesheet type, you can access all this on the same page, making things simple and cohesive.

Important

You will need to have enabled the open beta feature, Negative Leave Balances, before you can use the new features outlined in this article. You can enable this beta feature via the Beta Flask drop-down and selecting Opt-in, though remember this is still an in-development feature and subject to change. To read more on how to enable this in-progress beta feature, refer to the following article.

Helpful Hint

We do not support Daily Hours on Weekly timesheets option on the Swag app.

Availability

HR Plan:   Standard   Premium   Platinum
  User Access:   Employee         Manager         Admin      

  This is the default access level per user and whether they have  view,  edit and  delete access, excluding any changes made via our Custom Security feature.

Editing data

Edit your employment settings
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employment Settings button.
  4. Complete the following fields:
    • Setup mode.

    Helpful Hint

    Setup mode allows you to block all outgoing emails from the platform. However, it only blocks emails at the time they trigger, not at the time they would be sent.

    For example, if an action in the HR platform undertaken at 3:00pm triggers an email to go out. The email settings enabled means it will send this message at 7:00pm, and if you switch setup mode on at 5:00pm, this email will go into a queue to send once you switch setup mode off. However, if you were to turn setup mode on at 2:00pm, then the trigger never happened and no email will go out once you turn setup mode off.

    During setup mode, we will only send an email if a user changes their account email, in which case we will send a verification email to the account holder.

    • Two-level leave approval.
    • Timesheet entry.

    Helpful Hint

    Employment Hero provides three timesheet types:

    • Start and End Time Based on Daily Entries.
    • Daily Hours Based on Daily Entries.
    • Daily Hours Based on Weekly Entries.
    • Negative leave balance.

    Important

    If your payroll admin enables the Hide an Employee's Leave Balance feature within the payroll platform, then an employee can still submit a leave request even if they go into a negative balance and you have enabled this feature.

    • Overnight timesheets.

    Important

    The overnight timesheets feature is only available if you select the Start and End Times Based on Daily Entries timesheet option.

    • Show staff details.
    • Enforce two-factor authentication
    • Typical work day.
    • Automatically pay employees.
    • HR Manager emails.

    Helpful Hint

    Employment Hero adds the email provided to the invitation email and will provide a new employee with a point of contact for any issues regarding the platform. You can enter multiple HR manager emails by using a comma to separate them.

    • Work safe authority.

    Helpful Hint

    Work-safe authorities can review all safety incident reports.

  5. Click the Save button.
    screenshot of company settinge page located in general settings. there are four tabs down the side company details, company address, employment settings, and employing entities, selected. the options here are Setup mode, Two level leave approval, Timesheet entry, Overnight timesheets, Show staff detail, Enforce 2-Factor Authentication, Typical work day, Automatically pay employee, HR manager emails, worksafe authorities, cancel or save.

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