Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Admin
Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they have worked over their last working week. By utilising an online timesheet submission system, your employees can submit their hours worked wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.
The HR Manager Timesheet feature allows you to approve or decline employee timesheets either in bulk or individually, and also submit an entry for one of your employees. You can also use this feature to edit a timesheet entry and delete a record if it is no longer required. To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. To read further details on how to enable this feature, refer to this article.
Getting started
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin
Important
When you submit a timesheet for an employee, the system will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Hourly button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre
- Work type
- Monday to Sunday work hours.
- Comment
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
Important
When you submit a timesheet for an employee, the system will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Full Day/Half Day button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre
- Work type
- Monday to Sunday half day or full day
- Comment
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the Tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs to be declined.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access level: Admin
Important
When you submit a timesheet for an employee, the system will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Hourly button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre.
- Work type.
- Monday to sunday work hours.
- Comment.
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
Important
When you submit a timesheet for an employee, the system will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Full Day/Half Day button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre.
- Work type.
- Monday to sunday half day or full day.
- Comment.
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the Tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin
Important
When you submit a timesheet for an employee, the system will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Hourly button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre.
- Work type.
- Monday to sunday work hours.
- Comment.
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
Important
When you submit a timesheet for an employee, the system will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Click the Full Day/Half Day button.
- Select the starting date in the Week field.
- Complete the following fields:
- Employee
- Cost centre
- Work type
- Monday to Sunday half day or full day
- Comment
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the Tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Maintain
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access level: Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Further information
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
| Created at | Provides a timestamp of the timesheet creation date. |
| Approved by | Provides the name of the user that approved the request. |
| Approved at | Provides the date and time of approval |
| Icon | Name | Description |
|---|---|---|
| Message | The employer has left a note regarding this timesheet. |
Availability
Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access level: Admin
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
| Created at | Provides a timestamp of the timesheet creation date |
| Synced at | Provides a timestamp of when the timesheet tried to sync with your EH payroll platform. |
| Sync successful | Shows whether the synchronisation of the timesheet between your EH HR and payroll platform has been successful. |
| Edited at | Provides a timestamp of the last edit done to the timesheet after a previous EH payroll platform synchronisation attempt. |
| Icon | Name | Description |
|---|---|---|
| Blue clock | Used for approved, pending, or declined timesheets that have not synchronised with your EH payroll platform. | |
| Green clock | Used for approved timesheets that have synchronised with your EH payroll platform. | |
| Red clock | Used for approved timesheets that have not synchronised with your EH payroll platform. | |
| Orange clock | Used for pending, approved, or declined timesheets that have had changes made to them after synchronising with your EH payroll platform. | |
| Message | The employer has left a note regarding this timesheet. |
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access level: Admin
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
| Created at | Provides a timestamp of the timesheet creation date |
| Synced at | Provides a timestamp of when the timesheet tried to sync with your KeyPay platform |
| Sync successful | Shows whether the synchronisation of the timesheet between Employment Hero and your KeyPay platform has been successful |
| Edited at | Provides a timestamp of the last edit done to the timesheet after a previous KeyPay synchronisation attempt |
| Icon | Name | Description |
|---|---|---|
| Blue clock | Used for approved, pending, or declined timesheets that have not synchronised with your KeyPay platform | |
| Green clock | Used for approved timesheets that have synchronised with your KeyPay platform | |
| Red clock | Used for approved timesheets that have not synchronised with your KeyPay platform | |
| Orange clock | Used for pending, approved, or declined timesheets that have had changes made to them after synchronising with your KeyPay platform | |
| Message | The employer has left a note regarding this timesheet. |
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