1. Log in to Employment Hero.
2. On the left-hand side menu, click on Reports.
3. Click on the Time option.
4. Click on the Bradford Factor Report.
5. Here you can filter by:
   • Personnel
   • Manager
   • Date range
   • Team
   • Cost centre
   
   

1. Log in to Employment Hero.
2. On the left-hand side menu, click on Reports.
3. Click on the Time option.
4. Click on the Bradford Factor Report.
5. Click on the downward-facing arrow to download the report to a CSV file.
   

If you would like to be automatically notified when an employee's Bradford Factor score reaches a certain number indicating problematic absenteeism, you can create a workflow to address absences before the need for disciplinary action.

1. Log in to Employment Hero.
2. On the left-hand side menu, click on Workflows.
3. Click on the Leave tile.
   
4. Click on the Notify when Bradford Factor score exceeds a specified threshold tile.
   
5. Here you will see the pre-defined Bradford Factor workflow. You can edit this workflow to align with your company's policies. See how to use workflows here. 
6. If you want to edit the workflows, click on the purple text to edit the action. 
7. Click on Save Flow and Publish.
   

This workflow will notify admins when Bradford Factor scores reach a certain threshold. This will allow you to address absenteeism prior to it becoming a problem.

If you have implemented the above workflow to receive a notification one an employee's Bradford Factor score reaches a certain threshold, see the below table for the notification the account admin will receive at each score.

If you use the Bradford factor workflow as it is created in-platform, then the below table will show you the notifications you will receive and when. Please note that you can edit this workflow to align with your company's policies. 

Bradford Factor score	Notification	Primary recipient	Secondary recipient
>100 but <200	Trigger verbal warning	Direct manager	Admin
>200 but <500	Trigger written warning	Direct manager	Admin
>500	Trigger dismissal	Direct manager	Admin

The Bradford Formula is composed of two elements: the total number of absence instances or spells over a set period of time (S) and the total number of days the individual was absent during the given period (B).

• S stands for spells, which are the number of occasions an employee was absent within a 52-week period

• D is the total number of days of absence within that same period
• B stands for the resulting Bradford Factor

The Bradford score is calculated with the formula:

S x S x D = B

 If an employee was absent for 10 days over the course of a 52-week period and all of these absence days occurred in one block. The Number of absent days in the last 12 months = 10 days and Total absences in last 12 months = 1. So the Bradford Factor would be (1 x 1) x 10 = 10

If an employee is absent twice in one year for five days at a time. The Number of absent days in the last 12 months = 10 days and Total absences in last 12 months = 2. So the Bradford Factor would be (2 × 2) x 10 = 40 If an employee is absent 10 times in 52 weeks for one day at a time, the Number of absent days in the last 12 months = 10 days and Total absences in the last 12 months = 10. So their Bradford Factor score is: (10 × 10) x 10 = 1,000

Yes it can. If you want to adjust an employee's sick leave to include partial days taken, follow the below instructions.

1. Log in to Employment Hero.
2. Click on Time in the left-hand side menu.
3. Click on Leave Management.
4. Click on the Leave Requests tab.
   
5. On the leave request that you wish to edit, click on Actions.
   
6. Click on Edit.
   
7. Add in the leave taken on the days on which you have a leave request.
   
8. Click on Re-Submit for Approval.
   

The Bradford Factor score formula uses the number of absent days; it does not take into account the number of hours of leave taken. So if the Sick Leave Category uses Hour Units, and the Employee takes x hours of leave within a day, we will count the number of absent days in the Bradford Factor (which would be 1 in this example).

Currently if the leave type unit is set to weeks, we have not yet implemented a way so that it doesn’t calculate weekends and public holidays as well, so the score might be inaccurate. To ensure that the Bradford Factor score is accurate, set your leave type unit to hours or days where possible.

The primary manager and admin will receive Bradford factor score notifications when the score reaches a certain threshold.

If you have enabled multi level leave approval workflow, then it will trigger the email notification each time a manager or admin approves a leave request that satisfies the defined criteria.