1. Go to your payroll account.
2. From the Business side category, navigate to Payroll Settings.
3. Click on Employing Entities.
4. Click the Add button.
5. Enter the following details:

• Name
• Company Registration Number
• Address – To enter the address, you have two options: tick the International Address checkbox (if the entity's address is not in Malaysia) or enter data into the Lookup Address field (if the entity is in Malaysia).
  • International Address – When entering an international address, Address Line 1 is required. The Postcode field should only be used for the postcode and Address Line 2 or 3 should be used for the suburb/state.
  • Lookup Address – Here the Block/House Number field is required as well as the Street Name field. Entering relevant data into the 'Lookup Address' field will open up a list of addresses that you can select. Doing so allows other required address fields to pre-populate based on your input.
• Contact Name
• Contact Phone Number
• Contact Fax Number (if applicable)
• Contact Email Address
  
• Signatory Name (if specified)
  • If the Signatory name is not specified, the system will use the employing entity's name on EA Forms.

You can add a different email address to the one listed on the pay slips page in the Pay Slip Notification from Email Address field. Doing so ensures that the inputted email address will be listed as 'Sender' when employees receive the entity's pay slip notifications in their inbox.

If no email is entered in the Pay Slip Notification from Email Address field, the platform will use the email listed on the pay slips page.

You are also able to upload a logo that will be used for your inputted entity.

Users can enter statutory details for each employing entity if those details are different from the main business's statutory details. You can find out how to do this here.

You can assign an employing entity to an employee in one of two ways. You can either assign individuals to an entity or choose to bulk assign for a quicker process.

Here is how you assign individual employees to an employing entity:

1. Access the Employee tab, click List, then choose your desired employee name from the Employee List page.
2. Click Statutory Details Requirements page.
3. Click the Change button under the Employing Entity field.
4. Choose to make the change effective from one of the following times: Today, Employee's Start Date, or Custom Date.
   

Here is how you bulk assign employees to an employing entity: 

1. Click Payroll Settings then the Employing Entities button.

2. Click the Reassign Employing Entities tab.

3. Select employees either individually or (for a faster way of bulk assigning) by choosing one of the two All Employees checkboxes.

   • To select employees individually, input the employee names separately in the Employees field and pick out their names from the drop-down list.

   • To choose one of the two All Employees checkboxes, click either (depending on your requirements) the All Employees checkbox or the All Employees (including terminated employees) checkbox.

4. Having determined the employees you wish to change, address the New Employing Entity drop-down list and select the new entity that the selected employees need to be changed to. (If you only have one other employing entity, that entity will show as a default option.)

5. Choose to make the change effective from one of the three options: Today, Employee's Start Date, or Custom Date.

6. Click Change Employing Entities to save your changes.

An employing entity can only be deleted if an employee assigned to that entity has never been paid in a Pay Run.

To delete an employing entity:

1. Click/hover over the Business icon and click Payroll Settings.
2. Click Employing Entities from the grey sidebar.
3. Select which entity you want to delete. Hover your mouse over the employing entity and you will see a red icon shaped like an x.
   
4. Click this red icon to prompt a Confirm delete window.
5. Click OK on the Confirm delete window.

1. Click/hover over the Business icon and click Payroll Settings.
2. Scroll down to Restore Deleted Items.
3. Click the drop-down box near the top left corner of the screen. A dropdown listing all deleted employing entries will appear.
   
   
4. Click your desired category in the dropdown.
   • Note that some of the items in the dropdown list above have grey circles with a white number inside them. These numbers quantify how many (providing there are one or more) restorable entries there are in the category.
5. Click your desired item.
6. Each entry in the item will now appear with a Restore button beside it. Click Restore on however many entries you wish to restore.