Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Manager, Admin
The HR Manager Timesheet feature enables the approval or rejection of timesheets in bulk or individually. It also allows managers to edit or delete entries as needed.
To activate this feature, you must enable Start and End Times based on Daily Entries. For more information on setting this up, please see this article.
Getting started
The below will walk you through how to approve and/or decline an employee's timesheet.
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date
- Start time
- End time
- Employee
- Work type
- Cost centre
- Click the Break button.
- Complete the following fields:
- Start time
- End time
- If required, add a comment.
- Click the Save button.
Approve and decline timesheets
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Data management
The below will walk you through how to filter, view, edit and/or delete an employee timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Further information
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
| Created at | Provides a timestamp of the timesheet creation date |
| Approved by | Provides the name of the user that approved the request |
| Approved at | Provides the date and time of approval |
| Icon | Name | Description |
|---|---|---|
| Message | Means the employer has left a note regarding this timesheet |
Explore related content
- How do I manage leave via the HR platform? This feature allows you to approve or decline employee submitted leave requests, with the ability to see their leave balance and any conflicting leave requests.
- How do I manage expenses via the HR platform? This feature allows you to approve, approve pending further information, or decline employee expense claims either in bulk or individually.
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