Available for the following plans: Lite, Plus, Unlimited HR, Essentials, Engage, Elite, Unlimited HR+Payroll
Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Manager, Admin
With the View leave and unavailability features, managers, employees, and contractors can easily check the status of all out-of-office entries – whether they are regular employee leave or contractor unavailability.
The feature helps managers stay updated on team availability across different worker types and provides employees and contractors with a quick, convenient way to track their own calendar schedules.
Important
You can only view an employee leave request if the Payroll classic platform has processed it in a pay run and imported the pay slips into Employment Hero. This does not apply to contractor unavailability, which is logged instantly.
To check the status of a team member's schedule, go to Time in the main menu, select Leave Management from the submenu. Managers can view contractor unavailability right alongside employee leave, and can use the Worker type filter to choose between viewing Employees, Contractors, or both.
Manage leave and unavailability as a manager
- Click the Time menu.
- Click the Leave Management submenu.
- Locate the Worker type dropdown filter near the top of the table. Check the boxes for Employees, Contractors, or both, then click Apply to filter your view.
- Find the leave request or contractor unavailability entry you want to view.
- For employee leave requests, click the Actions button followed by the View button. Contractor unavailability records show an instant, automated status label directly inside the table.
- Click the Time menu.
- Click the Leave Management submenu.
- Find the relevant leave request.
- Hover over the to see the leave balance details.
- On the dashboard, refer to the Leave Calendar widget.
- Click the relevant leave period. (If you hover your cursor over it, you will see a black box confirming the dates.)
- Approve or decline the leave request as required in the Leave Request window.
View leave requests as an employee
- Click the Time menu.
- Under Leave, click the Leave submenu.
- Click the Filter button.
- Filter your search based on:
- Date Range
- Leave Category
- Status
- Click the Search button.
- Click the Actions drop-down button.
- Click the View button.
- Read the details of your leave request in the Leave Request window.
View unavailability history as a contractor
Contractors can track and manage their history of recorded unavailability directly from their personal dashboard log.
- Click the Time menu.
- Under Unavailability, click the Unavailability submenu.
- Review your entry history list. From this log, you can see scheduled dates, times, customized comments, and tracking states. Entries recorded here are confirmed instantly.
Frequently asked questions
There is an occasional issue where external calendar invites in Microsoft Outlook show the wrong date, meaning it is inconsistent with the leave submitted in Employment Hero.
Click on and open the calendar invite often corrects the date display in Outlook.
This issue is due to how Outlook handles .ics calendar invites. As this is an Outlook-specific issue, we recommend contacting Outlook support directly if further assistance is required.
New Zealand (NZ) legislation requires that annual leave is accrued in weeks. This means that NZ employees must be asked for their leave in weeks (or otherwise part-weeks). Customers who have their Annual Holidays leave category set to accrue in weeks can now:
- Request leave for Annual Holidays in weeks, days, or hours.
- See a calculated estimate of the impact of their leave request on their balance in weeks.
- View past leave requests in the units they were requested, but see approved/pending balances in weeks.
-
Sync approved leave requests to payroll in the same units they were requested in, and then have them converted to weeks in a pay run.
Note: Support has also been added for up to eight weeks of custom work hours, in line with recent Payroll classic platform changes.
Explore related content
- Approve, decline, and edit my employees' timesheets as a manager This article shows how managers can manage and edit timesheets submitted by their direct reports.
- Sync leave requests with my calendar This article shows you how to ensure your leave requests can be duplicated onto your calendar, such as your Outlook.