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Columns in the Opening Balances Template (Leave balances)

Dominic Beckham
Updated
EH Content Team

Available for the following plans: Employment Lite, Employment Plus
Available for the following Payroll plans: Standard, Premium, Core Payroll

Important

If importing leave balances only, complete columns that start with LC (Leave Category).

Important

Only the employee's Entitled Leave balance (leave they have a legal right to take now) should be entered. Accrued Leave (the leave they are currently building up toward their next anniversary) will be automatically calculated by Employment Hero based on their last anniversary date. Only the hours, days or weeks are required in these fields, not the dollar value of the leave liability being imported into the platform. Leave Balances must be imported in the correct format, according to the Leave Category setup. This format is based on legislation depending on the leave type.

Leave Balance Specifications

Leave TypeSpecificationsFormatRequired
Alternative Holiday Leave
LC84542_Alternative Holiday Leave
  • This is a required Opening Balance.
  • The balance must be in Days (e.g. 4 days).
  • The balance total must be the balance as of the Last Pay Period End Date.
DaysYes
Annual Holidays
LC84539_Annual Holidays
  • This is a required opening balance
  • The balance must be entered in Weeks (e.g. 3.2 weeks).
  • The balance must be only the entitled balance as of the Last Pay Period End Date.
  • Employment Hero will calculate the Accrued leave from the employees last Anniversary Date.
WeeksYes
Bereavement leave
LC84546_Bereavement Leave
  • This is not a required Opening Balance.
  • The balance must be in Days as a negative total (e.g. -3 days).
  • The balance total must be the balance as of the Last Pay Period End Date.
  • This opening balance is only used to track how many days have been taken in your previous system.
DaysNo
Covid Leave
LC84547_Covid Leave
  • This is not a required Opening Balance.
  • The balance must be in Days as a negative total (e.g. -3 days).
  • The balance total must be the balance as of the Last Pay Period End Date.
  • This opening balance is only used to track how many days have been taken in your previous system.
DaysNo
Domestic Violence Leave
LC84543_Domestic Violence Leave
  • This is a required Opening Balance.
  • The balance must be in Days (e.g. 10 days).
  • The balance total must be the balance as of the Last Pay Period End Date.
DaysYes
Leave without pay - (excluding annual holidays)
LC84545_Leave without pay - (excluding annual holidays)
  • This is not a required Opening Balance.
  • The balance must be in Hours as a negative total (e.g. -25 hours).
  • The balance total must be the balance as of the Last Pay Period End Date.
  • This is used for LWOP components not related to Annual Holidays (e.g. Sick Leave).
HoursNo
Leave without pay - annual holidays
  • This is not a required Opening Balance.
  • The balance must be in Weeks as a negative total (e.g. -6.2 weeks).
  • The balance total must be the balance as of the Last Pay Period End Date.
  • This is used for LWOP components related to Annual Holidays.
WeeksNo
Long Service Leave
LC85481_LSL
  • This is not a required Opening Balance.
  • The balance must be in Weeks as a positive total (e.g. 1 week).
  • The balance total must be the balance as of the Last Pay Period End Date.
WeeksNo
Parental Leave
LC84540_Parental Leave
  • This is not a required Opening Balance.
  • The balance must be in Weeks as a positive total (e.g. 1 week).
  • The balance total must be the balance as of the Last Pay Period End Date.
WeeksNo
Sick Leave
LC84541_Sick Leave
  • This is a required Opening Balance.
  • The balance must be in Days (e.g. 15.5 days).
  • The balance total must be the balance as of the Last Pay Period End Date.
DaysYes

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