1. Employment Hero Help Centre (NZ)
  2. HR Platform
  3. Time
  4. EmploymentOS
  5. Timesheets
  6. Managers

Select your platform and then browse by platform category

Who are you and what section are you in?

Manage weekly hour-based timesheets

James Nixon
Updated
EH Content Team

Available for the following plans: Employment Plus, Employment Unlimited
Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access level: Admin   

Employment Hero helps your employees log their work hours easily with online timesheets, whether they are in the office or in the field. This ensures accurate records are submitted to managers for prompt review and approval.

The Employment Hero Manager Timesheet feature lets you approve or decline timesheets in bulk or individually, edit entries, or submit them for employees. You can also delete records if they are no longer required.

Important

To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. For details on how to enable this feature, refer to this article.

Getting started

Select the payroll classic platform you are integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll classic
Submit daily hours for an employee

Important

When you submit a timesheet for an employee, Employment Hero will automatically approve the timesheet.

  1. Log in to Employment Hero.

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Click the Add New Timesheet button.
    Weekly_1.jpg
  5. Click the Hourly button.
  6. Select the starting date in the Week field.
  7. Complete the following fields:
    • Employee
    • Cost centre
    • Work type
    • Monday to Sunday work hours
    • Comment

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.

  8. Click the Save button.
    Weekly_2.jpg
Submit half/full days for an employee

Important

When you submit a timesheet for an employee, the system will automatically approve the timesheet.

  1. Log in to Employment Hero.

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Click the Add New Timesheet button. Weekly_1.jpg
  5. Click the Full Day/Half Day button.
  6. Select the starting date in the Week field.
  7. Complete the following fields:
    • Employee
    • Cost centre
    • Work type
    • Monday to Sunday half-day or full day
    • Comment

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.

  8. Click the Save button.
    Weekly_3.jpg
Approve timesheets

  1. Log in to Employment Hero.

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Use the Tick box to select each timesheet that needs approval.
  5. Click the Approve Selected button.
    Weekly_4.jpg
Decline timesheets

  1. Log in to Employment Hero.

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Use the tick box to select each timesheet that needs to be declined.
  5. Click the Declined Selected button.
    Weekly_5.jpg
  6. Type in a reason for declining the timesheet.
  7. Click the Decline button.
    Weekly_6.jpg

Maintain

Select the payroll classic platform you are integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll Classic

Availability

Available for the following HR classic plans: Premium, Platinum
Available for the following user access level: Admin   

Filter timesheets

  1. Log in to Employment Hero.

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
    • Date range
    • Employee
    • Cost centre
    • Work type
    • Group by
    • Status:
      • Pending timesheets
      • Approved timesheets
      • Declined timesheets
      • All
  5. Click the Run Report button.
    Weekly__HRO__1.jpg
Edit an employee's daily hours

  1. Log in to Employment Hero.

  2.  

    Click the  Time menu.
  3. Click the Timesheets Management submenu.
  4. Click the Action button.
  5. Click the Edit button.
    Weekly_8.jpg
  6. Make the required changes and click the Save button.
    Weekly_9.jpg
Edit an employee's half/full day

  1. Log in to Employment Hero.

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Click the Action button.
  5. Click the Edit button.
    Weekly_10.jpg
  6. Make the required changes and click the Save button.
    Weekly_11.jpg
Delete an employee's timesheet

  1. Log in to Employment Hero.

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Click the Action button.
  5. Click the Delete button.
    Weekly_12.jpg
  6. Click the OK button.
    Weekly_13.jpg

Further information

Select the payroll classic platform you are integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll Classic

Availability

Available for the following HR classic plans: Premium, Platinum
Available for the following user access level: Admin   

Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock symbols
Created at Provides a timestamp of the timesheet creation date.
Approved by Provides the name of the user that approved the request.
Approved at Provides the date and time of approval
Definitions: Symbols
Icon Name  Description
  Message The employer has left a note regarding this timesheet.

Related to:

Was this article helpful?
0 out of 4 found this helpful