Available for the following HR plan: Platinum
Available for the following user access level: Admin
Software provisioning allows you to streamline the account creation process for employees and administrators. You can use software provisioning with Google Workspace to easily manage your employee's accounts in the Employment Hero HR Platform via the Google Workspace Admin Centre.
Important
The software provisioning feature is currently in a trial period. Further details regarding the full release will be announced soon. You will need a Google Workspace Business Plan to use software provisioning with the Employment Hero HR Platform.
Getting started
- Note: To connect your Google Workspace to your HR platform, you need to have an admin-level Google Workspace account.
- Log into the Employment Hero HR Platform.
- Select the Settings menu.
- Select General Settings.
- Select the Add-ons sub-menu.
- Next to Google Workspace, select Continue with Google.
- Log in using your Google Workspace credentials.
- Select Accept.
Daily activities
- Log into the Employment Hero HR Platform.
- Select the People menu.
- Select the Employee List sub-menu.
- Select the employee that you would like to view.
- Select the Account provisioning tab.
- You will now see if the account is connected via Google Workspace via software provisioning.
Helpful Hint
There are three statuses that can apply to an account:
- No access - Employee has no known access to the connected application
- Active - Employee currently has an active account with the connected application
- Deactivated - Employee has an account with the connected application, but it is currently deactivated/inactive/suspended
- Log into the Employment Hero HR Platform.
- Select the People menu.
- Select the Employee List sub-menu.
- Select the employee that you would like to view.
- Select the Account provisioning tab.
- Select the Action toggle.
- Enter a username for the employee. From here, you can update the employee's company email. When you are done, select Create.
- You will receive confirmation that the account has been created, and that an email has been sent to the employee.
- This email will contain the employee's login information.
- You can also see your list of employees via your Google Workspace Admin Centre.
- Log into the Employment Hero HR Platform.
- Select the People menu.
- Select the Employee List sub-menu.
- Select the employee that you would like to view.
- Select the Account provisioning tab.
- Select the Action toggle.
- Select Confirm.
- The employee's status will change to Deactivated.
- The employee's status in your Google Workspace Admin Centre will also state that their sign-in is blocked.
- Log into the Employment Hero HR Platform.
- Select the Settings menu.
- Select General Settings.
- Select the Add-ons sub-menu.
- Next to Google Workspace, select the Actions drop-down menu.
- Select Disconnect.
- Confirm the disconnection of Google Workspace.
Helpful Hint
The account of any employee added through the software provisioning tab will not be deactivated when you disconnect your Google Workspace account. You will need to remove that account manually.
ⓘ Don't have access to this feature? Contact our friendly sales team here if you’d like to upgrade your account to gain access to Google Workspace Provisioning with Employment Hero today.
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