Employment Hero supports different types of timesheet entries. You can choose the one that best supports your employees' activities in your Company Settings.

The different timesheet entries are:

• Start and end times based on daily entries: Stand and end times, including any breaks.
• Daily hours based on daily entries: Total hours worked for the day.
• Daily hours based on weekly entries: Total hours worked per day for the whole week.
• Start and end times based on weekly entries: Stand and end times per day for the whole week, including breaks taken per day.

There is also an option for Overnight timesheets, which supports timesheets that extend past midnight.

Follow these steps to set the right timesheet type for your organisation.

1. On the left-hand side menu, click Settings.
2. Under the General Settings heading, click Company Settings.
3. Click the Employment Settings tab.
4. Under Timesheet Entry, choose the type of timesheets you would like your employees to use.
5. Under Overnight Timesheets, click Yes or No.
   
6. Scroll to the bottom of the page and click Save.

Once you have selected the timesheet type, you need to update the pay details for your salaried employees. This will enable your employees to submit timesheets whilst still being paid their normal working hours per week. The steps on how to undertake this are:

1. Click the People menu.
2. Click the Employees List submenu.
3. Under the Employees tab, select the employee that needs timesheets enabled.
4. In the employee file, scroll down to the Pay & Compensation section.
5. Click the pencil icon for Work Hours.
   
6. Click Standard Daily Hours according to your needs. You can also select Custom Work Hours to tailor it to your business needs. See this article for the steps. 
7. Enter their Ordinary Work Day.
8. Click the Save button.
   
9. Now, click the pencil icon for Pay Run Details.
10. (Optional) For full time employees, select the Pay Employees their Normal Working Hours by Default checkbox. For more information about this selection and the other menu options, see this article.
11. Select the Synchronise with Payroll checkbox.
12. In the Timesheet Type dropdown, select the appropriate option:
    • Do not use timesheets: the employee does not need timesheets.
    • Use timesheets to submit all time worked: the employee needs to submit timesheets to record all their time worked.
    • Use timesheets for exceptions only: the employee only needs to submit timesheets in certain situations.
13. Select the relevant work types.
14. Click the Save button.
    

If you have Employment Hero Payroll classic, you can create a rule set.

You can pay a salaried employee in the same pay run as a non-salaried employee, however you will first need to create a rule set. A rule set prevents timesheets from a salaried employee being applied in a pay run and will instead cause the platform to default to just paying the employee their normal working hours per week.

Follow the steps:

1. Log into Employment Hero Payroll.
2. Click the Business option on the left-hand side menu.
3. Click the Payroll Settings submenu.
4. Click the Rule Sets button.
5. Click on the Add button.
   
   
6. Complete the following fields:
   • Name.
   • Description.
   • Rule set period.
   • Shift consolidation.
7. Click on the Save button.
   
   
   

   Helpful Hint

   Your created rule set will appear on the screen, allowing you to define its rules.

8. Click on the Create Rules button.
   
9. Click on the Add a rule button.
   
10. Complete the following fields:
    • Name.
    • When:
      • Select Time worked from the drop-down.
      • Select In shift period from the drop-down.
      • Select Is greater than from the drop-down.
      • Enter 0hrs (zero hours) in the text box.
    • Then:
      • Select Apply pay category from the drop-down.
      • Select None from the drop-down.
11. Click on the Save button.
    
12. Click the Activate Draft Rules button.
    

Once you have created a rule set, you need to assign it to the relevant employees. The steps on how to undertake this are:

1. Click on the Employee menu.
2. Click on the List submenu.
3. Click on the Employee's Name, which needs a rule set added.
4. Click the Pay Run Defaults option.
5. Select the rule set in the Pay Conditions Rule Set field.
   
6. Click the Save button at the bottom of the screen.
   
   

Please refer to these articles to guide employees when submitting timesheets based on the timesheet entry enable for your organisation:

• Submit my daily start and end hours based timesheets.
• Submit my daily hours based timesheets.
• Submit my weekly hour based timesheets.
• Submit my weekly start and end hours based timesheets.

Managers will be able to use the Timesheets feature to approve submissions when it is enabled for their employee reports.

If there is an employee in your organisation who is not a manager but you need them to be able to use the Timesheets feature, you can enable this through Custom Security Settings. To do this, follow these steps:

1. On the left-hand side menu, click Settings.
2. Under the General Settings heading, click Custom Security Settings.
3. Click the New Security button.
4. Enter the following information:
   • Group name.
   • Description.
   • Set permissions for - for whom you want to enable the feature.
5. Click the Employees tab.
6. Scroll down to Timesheets and click the Use checkbox.
7. Click the Create button.

For more information, please refer to this article: Add custom security groups.

Employment Hero sends out the following Timesheet notifications:

If the your organisation wants to use Timesheets and Hero Clock together, you will need to select the Start and end times based on daily entries timesheet type. You can set this in your company settings, which you have configured following the instructions in Step 1 in this article.

To manage employee timesheets, please refer to this article: Approve, decline, and edit employees' timesheets.

Once a timesheet is approved, it will sync to the payroll classic platform. This is indicated by a green clock, which you can hover your cursor over to view sync details.
A red clock indicates that the timesheet has not synced to payroll.

To view your timesheet reports, please refer to the following articles:

• Run a report on employee timesheet submissions.
• Run a report on Roster vs Timesheet comparison.