Available for the following Payroll plans: Standard, Premium
Available for the following User Access levels: Owner, Admin
Match your payroll exports to your accounting structure and keep your cost centre lists tidy. You can show the full path of each cost centre in your payroll report exports, so you can see which entity, department or team it belongs to without manual cross-referencing. You can also archive cost centres you no longer use.
This article will show you how to manage the following:
- Show the full cost centre path in payroll report exports
- Archive and restore cost centres
- Further information
Show the full cost centre path in payroll report exports
By default, a payroll report export shows only the name of the cost centre, for example, "Warehouse". When you turn on the full path setting, the export shows where that cost centre sits in your structure, for example, "Victoria > Operations > Warehouse". The setting is off until you turn it on, so your exports stay the same until you choose to change them.
- Log in to Employment Hero.
- Go to Business Settings > Business Details.
- Turn on the Show full cost centre path in exports toggle.
- Enter your preferred separator in the Path separator field (optional). The default is >. The separator can be up to ten characters long and cannot be left empty.
- Click Save. If you see an error, for example, because the separator is empty or too long, correct the field and try again.
- Open the payroll report you want to export. The Further information section below lists the reports that support the full path.
- Export the report as a CSV (comma-separated values) or Excel file. The cost centre column now shows the full path with your chosen separator. If a cost centre has no parent, only its name appears.
Turn off the Show full cost centre path in exports setting. Your payroll report exports then show only the name of each cost centre, as they did before.
Archive and restore cost centres
You cannot delete cost centres that have historical pay runs, employee records and reports attached. If you have restructured or closed projects, these cost centres can crowd your selection lists. Archive them to keep your active lists clean while you keep your history.
When you archive a cost centre:
- It no longer appears in the lists you use for employee assignment, pay run allocation and pay run inclusions.
- It still shows correctly on historical reports and on existing employee records.
- You can restore it at any time.
Important
Before you archive a cost centre, you must reassign any employees currently assigned to it. You cannot archive a cost centre that an open pay run uses.
- Log in to Employment Hero.
- Go to Payroll Settings.
- Click Archive on the cost centre you want to archive.
The cost centre list in Payroll Settings shows only active cost centres by default. Use the toggle to show archived cost centres as well. A visual indicator marks each archived cost centre, so you can tell it apart from the active ones.
You can restore an archived cost centre at any time.
Further information
These reports support the full path: Pay Run Audit Report, Payroll Tax Report, Costing Report, Pay Run Variance Report, Detailed Activity Report and Detailed File Export. In New Zealand, the KiwiSaver Report also supports it.
The separator cannot be empty and can be up to ten characters long. If you enter an invalid value, you see an error. Correct the field before you save.
The full cost centre path is available for both Australian and New Zealand payroll, including the New Zealand KiwiSaver Report. Archiving cost centres is also available in both regions.
Archived cost centres continue to show correctly on historical reports and on existing employee records.